Module 5 - Acceptable Use of Technology

Please enter your information below and click "Next" to begin Module 5.

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Collection and use of your personal information

Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Protection of Privacy Act (FOIPPA), and is protected in accordance with FOIPPA. Questions about the collection of your personal information may be referred to the Legislative Services Department at 250-755-4405, or via email at foi@nanaimo.ca. Please also see our Privacy Policy.

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Please read page 1 of the policy and answer the corresponding questions.

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1. City Computer and Network Services provided to employees (users) to perform their work may include:

2. City Computer and Network Services can be used by employees for:

3. All files and communications including email and internet use through the City’s Computer and Network Services are:

4. If employees require a personal and private means of computing and sending communications, they must use a personal device that is not connected to the City’s Computer and Network Services.

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Please read page 2 of the policy and answer the corresponding questions.

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5. An audit of an employee’s computer and network services usage may be undertaken:

6. If an employee does not understand information or rules contained in this policy, they:

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Please read page 3 of the policy and answer the corresponding questions.

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7. If a manager suspects an employee has violated this policy, they should try to login to the employee’s computer and check the browsing history.

8. The City’s WIFI connections are not part of the City’s Computer and Network Services referred to in this policy.

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Please read page 5 of the policy and answer the corresponding questions.

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9. Employees who are provided a user account are responsible for:

10. Limited occasional or incidental personal use of the Computer and Network Services in the workplace is acceptable if usage is brief, does not disrupt City Business in any way and:

11. Because the City’s network provides lots of storage space compared to a home computer, employees can use the City’s network to back up large files not related to City business.

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Please read page 6 of the policy and answer the corresponding questions.

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12. Employees using the City’s Computer and Network Services must at all times do so in a manner that is ethical, professional and compliant with the City’s Code of Conduct, Respectful Workplace and other policies.

13. It is acceptable to download copyright protected material on a City-owned computer because FOIPPA protects government employees from legal action.

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Please read page 7 of the policy and answer the corresponding questions.

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14. When leaving their workstation unattended, an employee must:

15. City of Nanaimo information may not be stored or transferred to servers located outside of Canada.

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Please read page 8 of the policy and answer the corresponding questions.

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16. If an employee damages or loses City property such as a computer or smartphone, the employee must report it immediately to:

17. If an employee requires use of a computer program that is not already on their computer, they should:

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Please read page 9 of the policy and answer the corresponding questions.

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18. Which of the following is not true regarding use of an employee’s City email account and messaging services:

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Please read page 10 of the policy and answer the corresponding questions.

This browser does not support PDFs. Please download the PDF to view it: Download PDF.

To view the policy full screen, click here

19. Employees (users) must be aware that all information produced using the City's Computer and Network Services is City ________ and considered _______ knowledge.

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As an employee, you can access City of Nanaimo policies at any time through the City’s intranet site. All employees must adhere to the principles and procedures in this policy, noting employee accountabilities.

Please check “yes” to acknowledge you have read and understand this policy and, if at any time you have questions about this policy, you can speak to your supervisor or Human Resources.

I acknowledge that I have read, understand and will abide by the Acceptable Use of Technology policy.

Last updated: February 17, 2023

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Collection and use of your personal information

Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Protection of Privacy Act (FOIPPA), and is protected in accordance with FOIPPA. Questions about the collection of your personal information may be referred to the Legislative Services Department at 250-755-4405, or via email at foi@nanaimo.ca. Please also see our Privacy Policy.