Applicants must include in their submission the following documentation:

• At least three (3) original poems in any format including written, audio or video. If submitting audio or video, please include a written transcript of the poems.
  
• Letter of intent including an outline of the vision for the Youth Poet Laureate position and at least three (3) sample ideas of projects that they would undertake as Youth Poet Laureate.
  
• Résumé outlining their community engagement experience related to school, work and/or volunteering.

• The Youth Poet Laureate must demonstrate commitment to City of Nanaimo Policy C4.2 Equity and Inclusivity:

“Equity recognizes that each person has different circumstances and allocates resources and opportunities to support more positive outcomes for all regardless of age, ability, gender, sexual orientation, faith practice, ancestry, or background. By identifying inequities and targeting investment in prevention and intervention, the wellbeing and inclusion of the diversity of people that make up our entire community can be enhanced, creating a city that puts people first and supports a sense of belonging.”

• The Youth Poet Laureate will contribute to a welcoming, inclusive atmosphere where all people feel safe, comfortable and represented (Policy C4.2.1); Encourage diversity awareness and build a culture of compassion for people of all cultures, genders, orientations, ages and abilities (Policy C4.2.8).

All writing, notes and original materials produced during the Youth Poet Laureate’s tenure will remain the property of the Youth Poet Laureate.

Materials submitted for consideration to the Youth Poet Laureate Program will be treated as confidential. Ideas presented are understood to be the intellectual property of the applicant and the information contained therein will not be reproduced or adapted for any purpose, except to the extent necessary to communicate information to Staff and the committee for the purpose of evaluation and analysis. The City will not release this information to the public except required under the Province of BC’s Freedom of Information and Protection of Privacy Act.

IMPORTANT INFORMATION ABOUT PRIVACY AND YOUR PRESENTATION

• Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Privacy Protection Act (FOIPPA), and is protected in accordance with FOIPPA. Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose.
• Regular Council and Committee meetings that are open to the public are webcast using live-streaming video technology and may be recorded for video-on-demand access for subsequent viewing. By speaking at these meetings, you are consenting to disclosure of any personal information made evident through your speech or presentation materials, and acknowledging that this information may be disclosed and/or accessed outside of Canada. Personal information may include your image, name, address, and personal opinions. You are also asserting that your presentation is in compliance with the Federal Copyright Act, and grant the City of Nanaimo license to publish these materials. Individuals presenting to Council or Committees are requested to not disclose third-party information or it may be redacted.