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Records Management

The City of Nanaimo has a Records Management Bylaw and a suite of records management policies that apply to City of Nanaimo staff and Council. The purpose of the policies is to ensure the correct and consistent handling and tracking of City of Nanaimo records. 

The Records Management Accountability policy identifies and formalizes the roles and responsibilities of various positions within the City of Nanaimo with respect to the management and governance of information and records. Every position has a role and a responsibility to manage information and records as corporate assets. Various positions have greater responsibility and more specific tasks as befits their role.

The Records/Information & Privacy Coordinator is the point of contact for all records-related matters, such as privacy questions or concerns, and can be reached at:

455 Wallace Street, Nanaimo, BC V9R 5J6
250-755-4405
FOI@nanaimo.ca 


Last updated: June 16, 2025

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Collection and use of your personal information

Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Protection of Privacy Act (FOIPPA) and is protected in accordance with FOIPPA. Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose. Questions about the collection of your personal information may be referred to the Legislative Services Department at 250-755-4405, or via email at foi@nanaimo.ca. Please also see our Privacy Policy.