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Records Management

The City of Nanaimo has a Records Management Bylaw and a suite of records management policies that apply to City of Nanaimo staff and Council. The purpose of the policies is to ensure the correct and consistent handling and tracking of City of Nanaimo records. 

The Records Management Accountability policy identifies and formalizes the roles and responsibilities of various positions within the City of Nanaimo with respect to the management and governance of information and records. Every position has a role and a responsibility to manage information and records as corporate assets. Various positions have greater responsibility and more specific tasks as befits their role.

The Records/Information & Privacy Coordinator is the point of contact for all records-related matters, such as privacy questions or concerns, and can be reached at:

455 Wallace Street, Nanaimo, BC V9R 5J6
250-755-4405
FOI@nanaimo.ca 


Last updated: June 16, 2025

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IMPORTANT INFORMATION ABOUT PRIVACY AND YOUR PRESENTATION

  • Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Privacy Protection Act (FOIPPA), and is protected in accordance with FOIPPA. Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose.
  • Regular Council and Committee meetings that are open to the public are webcast using live-streaming video technology and may be recorded for video-on-demand access for subsequent viewing. By speaking at these meetings, you are consenting to disclosure of any personal information made evident through your speech or presentation materials, and acknowledging that this information may be disclosed and/or accessed outside of Canada. Personal information may include your image, name, address, and personal opinions. You are also asserting that your presentation is in compliance with the Federal Copyright Act, and grant the City of Nanaimo license to publish these materials. Individuals presenting to Council or Committees are requested to not disclose third-party information or it may be redacted.
For further information regarding the collection, use, or disclosure of personal information, please contact the Legislative Services Office at 250-755-4405 or at foi@nanaimo.ca.