Appearing as a Delegation

Delegation Information

(From Council Procedure Bylaw 2018 No. 7272)

To appear as a delegation before Council or a Committee you must submit a written request to the Legislative Services Department outlining the presentation topic.

Application to Appear as a Delegation at a City Council Meeting
(Download the PDF Delegation Application here)

Council Meetings are generally held the 1st and 3rd Monday of the month at 7:00 pm, in the Shaw Auditorium in the Vancouver Island Conference Centre located at 80 Commercial Street.

Please note: Check the key date calendar here for any changes to the regularly scheduled Council Meetings

PLEASE NOTE:  Registered delegations are now permitted to attend meetings in person however, the option to join the meeting via Zoom is available if preferred. 

Council Meetings:

Council agendas are typically published on the City of Nanaimo website on Wednesday before the meeting, where possible. Your delegation request must be received prior to 11:00 a.m. the Friday before the meeting.

Special Council Meetings held after a Public Hearing:

For Special Council Meetings held after a Public Hearing, your delegation request must be received prior to 11:00 a.m. the Wednesday before the meeting.

Finance and Audit Committee Meetings:

Finance and Audit Committee meetings are typically held the 3rd Wednesday of the month at 9:00 a.m. Delegation requests seeking funding or related to financial matters will be directed to the next available Finance and Audit Committee Meeting. To learn more about the Finance and Audit Committee click here.

Additional Committees and Task Forces:

For information regarding all other City Committees and Task Forces, please visit our Boards and Committees page.

All delegation requests will be processed using delegation request deadlines below:

Please note: All speakers on any item will be given five minutes to speak. A maximum of four delegation will be permitted regarding items not listed on a Council agenda. Multiple delegations from the same organization or group, regarding the same topic, will be combined and have a five minute time limitation.

If you want to make an audio/visual presentation, please send the presentation to the Legislative Services Department by 11:00 am the Friday before the meeting. Presentations must be in PowerPoint format or jpg images where the order of the slides is clear. A remote control will be provided to you at the meeting for you to control your images. Please arrive 15 minutes before the meeting to check in with technical support staff.

Once at the meeting, let the Recording Secretary or Director of Legislative Services know you are in attendance. You will be called when it is time to make your presentation to Council.

If you have any questions concerning the above information, please contact the Legislative Services Department at 250-755-4405 or by email at

Last updated: January 19, 2023

Help us improve our website

Don't include private or financial information in this form.

Collection and use of your personal information

Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Protection of Privacy Act (FOIPPA), and is protected in accordance with FOIPPA. Questions about the collection of your personal information may be referred to the Legislative Services Department at 250-755-4405, or via email at Please also see our Privacy Policy.