Appearing as a Delegation

Delegation Information


To appear as a delegation before Council, Committee of the Whole  of the Finance and Audit Committee you must submit a written request to the Legislative Services Department outlining the presentation topic.

Application to Appear as a Delegation at a City Council Meeting
(Download the PDF Application Form Here)

Council Meetings are generally held the 1st and 3rd Monday of the month at 7:00 pm, in the Shaw Auditorium in the Vancouver Island Conference Centre located at 80 Commercial Street, and are open to the public.

Committee of the Whole Meetings are held on alternate Mondays at 4:30 pm, also in the Shaw Auditorium. For a schedule of meetings, see the Council Key Date Calendar. Please note that the schedule can change.

Finance and Audit Committee meetings are typically held the 3rd Wednesday of the month in the Boardroom, Service and Resource Centre at 9:00 a.m.  If you are requesting funds in your delegation or speaking on financial matters please submit your delegation to speak at a Finance and Audit Committee Meeting.

All delegation requests will be processed using delegation request deadlines below:

Delegation - Image

NOTE: All speakers on any item will be given five minutes to speak.  A maximum of three delegations are permitted to speak to any one item on Committee of the Whole agenda items.  (Section 19.9, 19.2 and 19.13 of "Council Procedure Bylaw 7272")

If you want to make an audio/visual presentation, please send the presentation to the Legislative Services Department by 11:00 am on the Monday of the meeting. Presentations must be in PowerPoint format or jpg images where the order of the slides is clear. A remote control will be provided to you at the meeting for you to control your images. Please arrive 15 minutes before the meeting to check in with technical support staff.

Once at the meeting, let the Manager of Legislative Services know you are in attendance. You will be called when it is time to make your presentation to Council.

If you have any questions concerning the above information, please contact the Legislative Services Department at 250-755-4405 or by email at

Last updated: February 22, 2019

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