Appearing as a Delegation

Delegation Information

(As per "Council Procedure Bylaw 2018 No. 7272")

To appear as a delegation before Council or a Committee you must submit a written request to the Legislative Services Department outlining the presentation topic. All delegation requests are reviewed by the Corporate Officer.

Application to Appear as a Delegation at a City Council or Committee Meeting
(Download the PDF Delegation Application here)

Please review the Key Date Calendar here  for the full meeting schedule and any changes to the schedule.

Providing a Presentation?

PowerPoint presentations and/or handout materials from Delegations, for a Council Meeting, must be received by the Legislative Services Department by 11:00 am the Friday prior to a Monday meeting.  In the case of a Committee that meets on another day, 11:00 am the day prior to the scheduled meeting.  No late PowerPoint presentations will be displayed at the meeting. 

Presentations must be in PowerPoint or PDF format with a clear order to the slides. A remote control will be provided to you at the meeting for you to control your images. Please arrive 10 minutes before the meeting to check in with technical support staff. If participating electronically a staff member will advance the slides for you when you say "next slide". Electronic participants will not be permitted to share their screens.

Once at the meeting, let the Recording Secretary or Corporate Officer know you are in attendance. You will be called when it is time to make your presentation to Council.

Meeting Types:

Council Meetings:

Council Meetings are generally held the 1^st and 3^rd Monday of the month at 7:00 pm, in the Shaw Auditorium in the Vancouver Island Conference Centre located at 80 Commercial Street. 

Council agendas are published on the City of Nanaimo website on Wednesday five days before the meeting. Your delegation request, along with a copy of your presentation and supporting documentation, if applicable, must be received prior to 11:00 a.m. the Friday before the meeting.

Special Council Meetings held after a Public Hearing:

Special Council (Public Hearing) Meetings are generally held the 3^rd Thursday of the month at 7:00 pm, in the Shaw Auditorium in the Vancouver Island Conference Centre located at 80 Commercial Street. The agendas are published on the City of Nanaimo website on the Thursday before the meeting. 

For Special Council Meetings held after a Public Hearing, your delegation request must be received prior to 11:00 a.m. the Wednesday before the meeting. Please note for topics related to bylaw contraventions or remedial actions the Chair will provide an opportunity for property owners to speak if attending in person. A delegation request is only required if you wish to participate electronically via Zoom.

Finance and Audit Committee Meetings:

Finance and Audit Committee meetings are typically held the 3^rd Wednesday of the month at 9:00 a.m. Delegation requests seeking funding or related to financial matters will be directed to the next available Finance and Audit Committee Meeting. Your delegation request must be received prior to 11:00 a.m. the Tuesday before the meeting. To learn more about the Finance and Audit Committee click here.

Additional Committees and Task Forces:

For information regarding all other City Committees and Task Forces, please visit our Boards and Committees page.

Please note:

• All speakers on any item will be given five minutes to speak. A maximum of four delegation will be permitted regarding items not listed on a Council agenda. Multiple delegations from the same organization or group, regarding the same topic, will be combined and have a five minute time limitation.
• Topics must be within the municipal jurisdiction. Council will not permit a delegation to address Council on topics noted in Section 19.2 of the "Council Procedure Bylaw 2018, No. 7272".