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Appearing as a Delegation

Delegation Information

(as per Sections 19 and 50 of Council Procedure Bylaw 2018, No. 7272)
Delegations requesting permission to appear before Council or a Committee must submit their request to the Legislative Services Office. For meeting deadlines, please review the following document. 

For topics related to bylaw contraventions or remedial actions considered at the Special Council meetings, the Chair will provide an opportunity for property owners to speak if attending in person. A delegation request is only required if you wish to participate electronically via Zoom.

All speakers on any item will be given five (5) minutes to speak. A maximum of four (4) delegations will be permitted on items not pertaining to agenda. Multiple delegations from the same organization or group, on the same topic, will be combined and have a five-minute time limitation.


Application to Appear as a Delegation at a City Council or Committee Meeting
(Download the PDF Delegation Application here)

Meetings Information 

Council meetings are generally held the first and third Monday at 7:00 pm, in the Shaw Auditorium located in the Vancouver Island Conference Centre at 80 Commercial Street and are open to the public. Special Council (Public Hearing) meetings are generally held the third Thursday of the month at 7:00 pm, in the Shaw Auditorium. Finance and Audit Committee meetings are typically held the third Wednesday of the month at 9:00 am in the Shaw Auditorium. 

For all Council and Committee meeting dates, please refer to the Key Date Calendar as schedules may be subject to change throughout the year.

For information regarding all City Committees, please visit the Boards and Committees webpage. 

All delegation requests are screened by the Corporate Officer.

Agendas Information 

Front pages of Monday Council meeting agendas are available from the Legislative Services Office on the Wednesday, five (5) days prior to the meeting. The full agenda is available on the City’s website. The full agenda for Special Council meetings is available on the City’s website on the Thursday of the week preceding the meeting week. 

The full agendas for the majority of Committee meetings are available on the City’s website on the Friday the week preceding the meeting week. 

Providing a Presentation?

Presentations must be in PowerPoint or PDF format with a clear order to the slides. A remote control will be provided to you at the meeting for you to control your images. Please arrive 10 minutes before the meeting to check in with technical support staff. If participating electronically a staff member will advance the slides for you when you say "next slide". Electronic participants will not be permitted to share their screens.

Once at the meeting, let the Recording Secretary or Corporate Officer know you are in attendance. You will be called when it is time to make your presentation.

Processing of Delegation Requests
Meeting Presentations Versus Delegations


Disclaimer:  Regular Council and Committee meetings that are open to the public are webcast using live-streaming video technology and recorded for video-on-demand access for subsequent viewing. By speaking at these meetings, you are consenting to disclosure of any personal information made evident through your speech or presentation materials. Personal information may include your image, name, address, and personal opinions. Individuals presenting to Council or Committees are requested to not disclose third-party information or it may be redacted.

If you have any questions, please contact the Legislative Services Department at 250-755-4405, or  Legislative.ServicesOffice@nanaimo.ca

Last updated: July 25, 2025

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IMPORTANT INFORMATION ABOUT PRIVACY AND YOUR PRESENTATION

  • Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Privacy Protection Act (FOIPPA), and is protected in accordance with FOIPPA. Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose.
  • Regular Council and Committee meetings that are open to the public are webcast using live-streaming video technology and may be recorded for video-on-demand access for subsequent viewing. By speaking at these meetings, you are consenting to disclosure of any personal information made evident through your speech or presentation materials, and acknowledging that this information may be disclosed and/or accessed outside of Canada. Personal information may include your image, name, address, and personal opinions. You are also asserting that your presentation is in compliance with the Federal Copyright Act, and grant the City of Nanaimo license to publish these materials. Individuals presenting to Council or Committees are requested to not disclose third-party information or it may be redacted.
For further information regarding the collection, use, or disclosure of personal information, please contact the Legislative Services Office at 250-755-4405 or at foi@nanaimo.ca.