Appearing as a Delegation

Delegation Information

(From Council Procedure Bylaw 2018 No. 7272)

To appear as a delegation before Council, Committee of the Whole  of the Finance and Audit Committee you must submit a written request to the Legislative Services Department outlining the presentation topic.

Application to Appear as a Delegation at a City Council Meeting
(Download the PDF Delegation Application here)

Council Meetings are generally held the 1st and 3rd Monday of the month at 7:00 pm, in the Shaw Auditorium in the Vancouver Island Conference Centre located at 80 Commercial Street, and are open to the public. 

Finance and Audit Committee meetings are typically held the 3rd Wednesday of the month in the Boardroom, Service and Resource Centre at 9:00 a.m.  If you are requesting funds in your delegation or speaking on financial matters please submit your delegation to speak at a Finance and Audit Committee Meeting.

For information regarding all other Committees click here.

All delegation requests will be processed using delegation request deadlines below:


NOTE: All speakers on any item will be given five minutes to speak. A maximum of four delegation will be permitted regarding items not listed on a Council agenda.  Multiple delegations from the same organization or group, regarding the same topic, will be combined and have a five minute time limitation.

If you want to make an audio/visual presentation, please send the presentation to the Legislative Services Department by 11:00 am the Friday before the meeting. Presentations must be in PowerPoint format or jpg images where the order of the slides is clear. A remote control will be provided to you at the meeting for you to control your images. Please arrive 15 minutes before the meeting to check in with technical support staff.

Once at the meeting, let the Recording Secretary or Director of Legislative Services of Legislative Services know you are in attendance. You will be called when it is time to make your presentation to Council.

If you have any questions concerning the above information, please contact the Legislative Services Department at 250-755-4405 or by email at

Last updated: November 28, 2019

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