Request for Arena Availability

Frank Crane Arena
Cliff McNabb Arena
Nanaimo Ice Arena

Please complete the details below in full.

If you require a room rental please include the following details (please note that there is an additional fee for the room rental):

how long you will need the room
how many people will be attending in the space provided

We do not do set up or take down in the room. There are tables and chairs that you may set up but you must take down at the end of your rental. Please make sure you include enough time in your request for your setup and take down.

Contact Info

Organization name

Event contact first and last name [will be listed as Licensee on rental agreement]

Choose one:

Registered non-profit #:

Business license #:

Mailing address

Telephone (cell)

Telephone (home)

Email address

Will the Licensee be present at all sessions?

Yes

Name of insurer, please upload

Upload proof of insurance

Arena Request Details

Name of event

Details of request (please include date, time and duration)

Number of participants

Do you need skate shop for skate/helmet rentals?

Yes

Age group

Under 18 (if under 18 years majority - adult supervision is required)

Over 18

Both

Event category

What activity/sport are you playing? (ice) - select none if not applicable

What activity/sport are you playing? (dry floor) - select none if not applicable

Will any temporary structures be set up? - select all that apply

Stage

Tent

Other - please specify

None

Having food?

Yes

Having alcohol?

Yes

Two dressing rooms are assumed with every ice/dry floor rental. Are you needing dressing rooms?

Yes

Room Request Details

Do you need a room separate to the dressing rooms?

Yes

If yes to the previous question, please provide the following information:

Room set up start [arriving to set up]

Event proper start

Event proper end

Room cleaned up and gone by

Playing music?

Yes

Having dancing?

Yes

Method of music

Genre

Utilities or services requested

Comments/additional information you would like to share with staff

IMPORTANT INFORMATION ABOUT PRIVACY AND YOUR PRESENTATION

Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Privacy Protection Act (FOIPPA), and is protected in accordance with FOIPPA. Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose.
Regular Council and Committee meetings that are open to the public are webcast using live-streaming video technology and may be recorded for video-on-demand access for subsequent viewing. By speaking at these meetings, you are consenting to disclosure of any personal information made evident through your speech or presentation materials, and acknowledging that this information may be disclosed and/or accessed outside of Canada. Personal information may include your image, name, address, and personal opinions. You are also asserting that your presentation is in compliance with the Federal Copyright Act, and grant the City of Nanaimo license to publish these materials. Individuals presenting to Council or Committees are requested to not disclose third-party information or it may be redacted.

For further information regarding the collection, use, or disclosure of personal information, please contact the Legislative Services Office at 250-755-4405 or at foi@nanaimo.ca.

Last updated: May 26, 2025

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IMPORTANT INFORMATION ABOUT PRIVACY AND YOUR PRESENTATION

Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Privacy Protection Act (FOIPPA), and is protected in accordance with FOIPPA. Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose.
Regular Council and Committee meetings that are open to the public are webcast using live-streaming video technology and may be recorded for video-on-demand access for subsequent viewing. By speaking at these meetings, you are consenting to disclosure of any personal information made evident through your speech or presentation materials, and acknowledging that this information may be disclosed and/or accessed outside of Canada. Personal information may include your image, name, address, and personal opinions. You are also asserting that your presentation is in compliance with the Federal Copyright Act, and grant the City of Nanaimo license to publish these materials. Individuals presenting to Council or Committees are requested to not disclose third-party information or it may be redacted.

For further information regarding the collection, use, or disclosure of personal information, please contact the Legislative Services Office at 250-755-4405 or at foi@nanaimo.ca.

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