Friendship City Program

This application must be completed in English by a Nanaimo-based non-profit organization seeking to establish a Friendship City partnership. Please ensure that all sections are complete and submit any additional documents as required.

Section 1: Proposed Friendship City Information

Name of Proposed Friendship City:

Country:

Date of Application:

Section 2: Applicant Information

Name of Applicant:

Title/Role:

Organization Name:

Mailing Address:

Email Address:

Phone Number:

Section 3: Eligibility Confirmation

Does the proposed Friendship City reside in a country with which the Government of Canada maintains formal diplomatic relations?

Yes

No (if "No", this application is not eligible)

Section 4: Community Support Documentation

Support Documentation

Please upload or attach letters of support from community leaders, elected officials, businesses or relevant local organizations that: confirm local interest and connection to the proposed Friendship City and demonstrate broad-based support within Nanaimo

Section 5: Strategic Alignment and Rationale

Please describe the rationale for the proposed partnership. Your response may be up to four (4) pages and should include:

Names, titles and affiliations of involved parties in both Nanaimo and the proposed city
Areas of mutual interest (e.g. education, trade, sustainability, cultural exchange)
How the partnership aligns with Nanaimo's strategic priorities (e.g. City Plan and Council priorities)
Potential activities and measurable outcomes
Expected benefits for both cities

You may attach this as a separate document.

Rationale

Separate Document Upload

Section 6: Proposed 5-Year Activity Timeline

Provide a tentative timeline outlining major activities, milestones and objectives over the five-year duration of the MOU.

Timeline

Section 7: Resource Commitments

Please outline the monetary and in-kind resources required for partnership activities, including:

Estimated costs and budget
Source(s) of funding or sponsorship
Confirmation that no City of Nanaimo funding is requested

Requirements

If applicable, indicate:

No funding required

Section 8: Organization Profile

Provide a short organizational profile (maximum of two pages) including:

Background, mission and programs
Size and structure of the organization
Past experience with international partnerships, if any
Web or brochure references (in English)

You may attach this as a separate document.

Document Upload

Section 9: Conflict of Interest Declaration

Are there are actual or potential conflicts of interest related to this application?

Yes

If yes, please describe:

Section 10: Declarations and Acknowledgements

By checking the boxes below, you confirm the following:

We agree to submit an annual report on activities and results to the City of Nanaimo's Economic Development Officer.

We understand that the City of Nanaimo may terminate the Friendship City agreement at any time if the partnership no longer meets its criteria or expectations.

Submission Instructions

Submit the completed application and email all supporting documentation to: City of Nanaimo - Economic Development Officer

(Include contact email or submission link here)

Contact Nanaimo Economic Development for more information. Office: 411 Dunsmuir Street, Nanaimo, BC, V9S 5J6 p: (250) 755-4465

Last updated: November 14, 2025

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