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VIERA Practical Proctor Agreement

Practical Proctor Role

The role of the Practical Proctor is to attend evaluations in-person and partner with the Evaluator during live, online practical evaluations, so that they are administered confidentially, in a consistent and impartial manner, in a safe environment using safe operations.

A Practical Proctor is certified in Fire Service Instructor 1 (NFPA 1041), is not involved in the training of the candidate for the process being tested, must be a person who holds a position of trust in a Fire Department, and is approved by VIERA. Positions of trust include, but are not limited to:

  • Fire Chiefs
  • Training Officers

Will you proctor a student if you were involved in their training for the process being tested? 

Upload your resume verifying your Fire Service Instructor 1 (NFPA 1041) certification 
Resume

This field is required

Before Live Online Practical Evaluation

When you receive the Practical Proctor Confirmation email, will you check the email for the following?    

The Schedule of Practical Evaluations with:

    • Date of Practical Evaluation
    • Link to Zoom meeting at scheduled start time
    • Preapproved Remote Testing Site location
    • Name of Practical Evaluator
    • Your name
    • Names of eligible candidates scheduled
    • Time each candidate is scheduled 

Will you arrive 30 minutes early at every preapproved Remote Testing Site location to complete the following?

  • Click Zoom link to join meeting
  • Meet Practical Evaluator on Zoom and together, confirm the following:
  • You can clearly hear and see each other
  • You have not shared the meeting link with anyone
  • There is no one else logged into the meeting
  • The meeting software is not recording
  • You can sit in a location to clearly see the evaluation area and the computer
  • The area is separate from all people not involved in the evaluation
  • The area is quiet and free of distractions
  • There is adequate lighting and ventilation
  • The site is safe and free of obstructions as verified by the Accreditation Manager and indicated in the Remote Testing Site preapproval

During Live Online Practical Evaluation

Will you execute the following:

Take attendance, check IDs and excuse people not on the Schedule of Practical Evaluations received by the Academy? 

Once testing begins, will you remain in the testing area and prevent coaching and/or cheating? 

Confirm that the room is clear of all people and then exit when the Evaluator is ready to deliver confidential feedback to the candidate? 

 

I agree to the rules and processes when proctoring a practical evaluation.

Consent to the above statement.

 

Thank you for your willingness to uphold this trust through your strict adherence to the processes above.  Welcome and thank you for being a part of VIERA.

Approval will be granted once this form has been submitted and reviewed.  A confirmation email will be sent to you after the review.

IMPORTANT INFORMATION ABOUT PRIVACY AND YOUR PRESENTATION

  • Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Privacy Protection Act (FOIPPA), and is protected in accordance with FOIPPA. Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose.
  • Regular Council and Committee meetings that are open to the public are webcast using live-streaming video technology and may be recorded for video-on-demand access for subsequent viewing. By speaking at these meetings, you are consenting to disclosure of any personal information made evident through your speech or presentation materials, and acknowledging that this information may be disclosed and/or accessed outside of Canada. Personal information may include your image, name, address, and personal opinions. You are also asserting that your presentation is in compliance with the Federal Copyright Act, and grant the City of Nanaimo license to publish these materials. Individuals presenting to Council or Committees are requested to not disclose third-party information or it may be redacted.
For further information regarding the collection, use, or disclosure of personal information, please contact the Legislative Services Office at 250-755-4405 or at foi@nanaimo.ca. 


Last updated: April 4, 2025

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IMPORTANT INFORMATION ABOUT PRIVACY AND YOUR PRESENTATION

  • Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Privacy Protection Act (FOIPPA), and is protected in accordance with FOIPPA. Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose.
  • Regular Council and Committee meetings that are open to the public are webcast using live-streaming video technology and may be recorded for video-on-demand access for subsequent viewing. By speaking at these meetings, you are consenting to disclosure of any personal information made evident through your speech or presentation materials, and acknowledging that this information may be disclosed and/or accessed outside of Canada. Personal information may include your image, name, address, and personal opinions. You are also asserting that your presentation is in compliance with the Federal Copyright Act, and grant the City of Nanaimo license to publish these materials. Individuals presenting to Council or Committees are requested to not disclose third-party information or it may be redacted.
For further information regarding the collection, use, or disclosure of personal information, please contact the Legislative Services Office at 250-755-4405 or at foi@nanaimo.ca.