Special Event Application Form


Submission of this application constitutes a request to use a City of Nanaimo park or facility but is not a guarantee of event confirmation. Approval of this event will be conditional on the approval of any other regulatory bodies required (e.g. liquor licensing, business licensing, food service licensing), and on the receipt of all supporting documents (e.g. site/route maps, insurance). Fees will be calculated on approval. To enable prompt review PLEASE ANSWER ALL QUESTIONS.

Contact info

Event Details

Type of temporary structure being set up:

Event Schedule

Will your event be held over multiple days?

This field is required

If so, please upload your schedule of events including your start and end times for each day.

Estimated Attendance

Participant/Spectator Admission


  • All food vendors must have valid VIHA certification.
  • A Special Occasions License will be required for sales or service of alcohol.
Merchandise (Event Related)


Will sound amplification be used for music, announcements, speeches or other public addresses?

Additional Info

The following items may be required depending on the size and impact of your event:

  • Security Plan (Emergency acceess, first aid requirements, safety risks, access for persons with disabilities)
  • Traffic Management Plan (Anticipated traffice effect and planned mitigation on roads and event site, parking plan for participants, vendors, organizers and/or performers, alternate transportation)
  • Waste Management Plan (Garbage, Recycling, Washrooms, Grey Water)
  • Insurance
  • Site Plan
  • Event Schedule
  • Special Occasions Licence/Permit from LCLB
Is this an annual event?


Freedom of Information and Protection of Privacy Act (FOIPPA) Information collected on this form is done so under the general authority of the Community Charter and FOIPPA, and is protected in accordance with FOIPPA. Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose. Submissions may be included within a future publically available Council Report, which will be available for viewing on the City’s website.

Last updated: October 9, 2019

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