October 5, 2020 Regular Council Summary

Reports to Council

Investing in Canada Infrastructure Program
Purpose: To provide Council with information on two potential projects for the CleanBC Communities Fund Stream of the Investing in Canada Infrastructure and obtain a Council resolution.  

Outcome of Council deliberations: Council selected and endorsed the Beban Complex Electrical Upgrades project for staff to submit a grant application under the CleanBC Communities Fund Stream of the Investing in Canada Infrastructure Program.

• Currently the leisure pool ventilation and dehumidification is provided by two air handler units (HV-5 and HV-3). Air Handling Unit HV-5 has failed and a recent condition assessment revealed that Unit HV-3 is near end of life earlier than anticipated. In addition there are condensation and pool surface air quality issues with the current duct system.
• A Low Carbon Electrification Study reviewed the potential energy and greenhouse gas emission reduction potential focusing on low carbon electrification opportunities for the leisure pool ventilation and dehumidification system.
• The total cost of this project: $1,617,500 million
• Grant Application: $1 million
• City Share: $716, 425 thousand

Section 12 a

Community Economic Recovery Infrastructure Program
Purpose: To provide Council with information on the five (5) potential projects for the Community Economic Recovery Infrastructure Program and obtain a Council resolution.

Outcome of Council deliberations: Council selected and endorsed two projects— the Loudon Paddling Centre project and Rotary Bowl Track Replacement project— for grant applications under the Community Economic Recovery Infrastructure Program.

About the Loudon Paddling Centre Project:

• The Loudon Boathouse project presents an opportunity for the City to collaborate with the Long Lake Flatwater Training Society and Rotary Club of Nanaimo North to achieve the new public facility. Both organizations have committed to raising funds for the project and contributed $15,000 towards the detailed design project. A co-management agreement would be established for its shared operation.
• Estimated Construction Cost: $1.87 million
• Grant Application: $1 million
• City Share: $0.87 million

About the Rotary Bowl Track Replacement Project:

• The Rotary Bowl facility was acquired by the City in 2018 from Nanaimo/Ladysmith School District 68. The track was installed in 2010 and it is assumed that little to no maintenance has been performed since. In addition to the damage from wear, there have also been issues with tree roots from Lombardi Poplars adjacent to the track surface. The proposed project consists of replacing the existing track surface including:

• 8 lanes x 400m running track;
• 8 lane sprint runway;
• 2 lane long/triple jump runway;
• Pole vault runway; and,
• High jump oval area.

• Estimated Construction Cost: $1.2 million
• Grant Application: $1 million
• City Share: $0.2 million

Section 12 b

Property Tax Exemption Bylaw for 2021 Property Taxes
Purpose: To introduce “Property Tax Exemption Bylaw 2020 No. 7315”, for first, second and third readings.

Outcome of Council deliberations: The “Property Tax Exemption Bylaw 2020 No. 7315” (To provide exemption from 2021 property taxes) passed first, second and third readings.
Section 12 c

Property Disposition – 350 and 398 Franklyn Street
Purpose: To obtain Council approval to dispose of City-owned property at 350 and 398 Franklyn Street.

Outcome of Council deliberations: Council approved the disposition of 350 and 398 Franklyn Street to SoGood Properties Limited for $1,216,000; and will direct the Mayor and Corporate Officer to execute the necessary documents to affect the transaction.
Section 12 d

Building Permit Function Review
Purpose: To provide information to Council regarding the Building Permit Function Review starting in October.

In keeping with the City’s commitment to service excellence and continuous improvement, a Building Permit Function Review is being conducted starting in October of 2020 to ensure that the City's building review process remains efficient and effective.

The Building Permit Function Review will include an analysis of current City of Nanaimo building permit processes, consideration of building permit processes at comparable municipalities, interviews with representatives from the building industry, homeowners, and business owners who have applied for building permits, as well as Staff at various levels of the City. The review will also build on improvements identified through the Development Process Review Committee, the Core Services Review, and more recent process and technology improvements implemented following the COVID-19 pandemic declaration.
Section 12 e

Bylaws

The following Bylaws were adopted and received for information:

"Officers Appointment and Delegation Bylaw Amendment Bylaw 2020 No. 7031.07”
"Officers Appointment and Delegation Bylaw Amendment Bylaw 2020 No. 7031.07” (To align the bylaw with the revised management organizational structure).
Section 13 a

“Management Terms and Conditions of Employment Amendment Bylaw 2020, No. 7273.01"
"Management Terms and Conditions of Employment Amendment Bylaw 2020, No. 7273.01" (To reflect changes to align with the "Officers Appointment and Delegation Bylaw 2006 No. 7031").
Section 13 b

Bylaw Status Sheet (For Information)
Section 13 c

October 5, 2020 Regular Council Meeting – agenda, documents and video