Urban Design Roster 

Call to Artists and Designers, 2021-2023

Deadline: Midnight Pacific Time, August 30, 2021

Introduction

The City of Nanaimo is seeking portfolios to be added to our new Urban Design Roster, launching in 2021! 

Urban design describes the physical features that define the character or image of a street, neighborhood, community, or the City as a whole.  Urban Design contributes to the fabric of Nanaimo, creating stimulating and unique aspects of public space.

The Urban Design Roster Program offers artists and designers an opportunity to be involved in urban design by creating small-scale artwork or design treatments that can be integrated into civic infrastructure.  Artists and designers who join the Urban Design Roster are indicating they wish to be contacted to work with the City’s Public Art team and other City service areas such as Bylaw Services, Engineering, Parks, Roads & Traffic, and Transportation, so they can apply their talents to a particular design challenge. 

Projects are activated on an ongoing basis in relation to opportunities arising from infrastructure renewals, upgrades and maintenance such as: urban space beautification like murals or other surface treatments on buildings like park bathrooms or play areas like splash pads; street objects like traffic barriers, controlled crosswalks; or design treatments for necessary utility objects like manhole covers. 

The Urban Design Roster is open to established and emerging artists, including those interested in expanding their practices into the public realm for the first time. Applications require a statement of interest, resume and a portfolio of previous work. Submissions will be reviewed by a selection panel comprised of City Staff and members of the Art in Public Spaces Working Group.  A selected group of artists and designers will be listed as part of the Urban Design Roster for a period of two years. 

Artists or designers who are on the Urban Design Roster will be contacted about opportunities by the project team on a case-by-case basis. Project fee scales are determined based on the nature and scope of work, and follow the fee schedules related to the public display of art identified by CARFAC (Canadian Artists Representation/le Front des Artistes Canadiens). 

About the Urban Design Roster

BACKGROUND
This program builds on the existing creative responses to civic planning and design in Nanaimo, and is intended to create new links between artists and civic service areas that would like to integrate creative work into City infrastructure needs. Many areas of the City maintain necessary infrastructure that may be enhanced by artistic contributions and urban design. Recognizing that there are many ways to create vibrant and welcoming community spaces, this program seeks to involve various artists and designers to respond to sites and contexts. This program evolves the longstanding commitment of the City of Nanaimo to integrate artwork into public spaces. An example of a 2021 utility bin wrap by the artist Sebastian Abboud:

 

Eligibility

WHO CAN APPLY?

The Urban Design Roster is open to all artists, working individually or in collaboration, and especially encourages applications from those who experience barriers of accessibility due to gender identity/expression, racial identity, or perception of disability. For the purposes of this call, the definition of an artist is a professional who:

  • has completed basic training in art or an apprenticeship with an accomplished practitioner in the field, or 
  • maintains an artistic practice and has publicly shared an independent body of their work for at least two years, or
  • is recognized as a professional by peers within their community.

You do not have to be a resident of Nanaimo, but you must have a good understanding of, and relationship to this place. 

Artists wishing to propose their own project ideas may apply to the TEMPORARY PUBLIC ART PROGRAM. Artists may participate in both programs, but must submit separate applications. 

Timeline

ANTICIPATED SCHEDULE
  • Deadline for Entries: August 30, 2021
  • Notification of Acceptance: September 2021
  • Project opportunities:  Ongoing until fall 2023

How to Apply

SUBMITTING YOUR PORTFOLIO
When considering what to include in your portfolio, we suggest an overview of the creative styles, practices, and examples of previous works you have undertaken in a public realm, successful design projects, or other examples of your artistic work. Artists who are new to art in public spaces can contribute a portfolio with examples of artwork that demonstrate your abilities, along with a vision of how you plan to expand your practice into a public space. Please include:
  1. One page of writing about your artistic or design practice. Please include a brief summary of your approach to this opportunity.
  2. A portfolio of your work. You may structure your portfolio in a way that suits your projects. We suggest up to 25 images of relevant work and an accompanying image list, or a PDF up to 25 pages, with images and corresponding descriptions. Your portfolio may include examples of designs, images of installed work, links to videos or video documentation, sketches, and other manners of presentation that are part of your practice. Materials presented should be described so that those reviewing will know what they are looking at. Example: 01 - Artist name, Title of Work, media type, date 

    A brief description that offers relevant context about the visual materials, such as the context of presentation, whether it was part of a series, if there are collaborators, etc.
  3. A brief biography (250 words)
  4. A resume / CV
  5. A completed information form

Roster Selection Process

Portfolios will be evaluated by a panel of City of Nanaimo Staff and members of the Public Art Working Group, and may also be reviewed by members of the Snuneymuxw Nation. Once reviewed, those added to the roster will be notified of their active status, and will be contacted when opportunities arise. 

Proposals are reviewed based on the following criteria (order listed does not indicate the order of importance): 

  • Strength and creativity of past art and/or design work
  • Demonstrated ability to produce and present work
  • Connection and relevance to place
  • Evidence of engagement with critical dialogues in contemporary art and design

On the Roster: What Happens Next?

Each new opportunity offered to an artist on the Urban Design Roster will have its own project parameters, which are presented to the artist or designer at the time of project initiation. A project brief will include location, project type, and a fee (see attached examples of upcoming projects). Fees are determined on a per-project basis. Minimum fees for artistic services are based on CARFAC (Canadian Artists Representation / le front des artistes Canadiens) standard rates, and scaled in accordance with the nature of the project.

Selection to participate in the roster will not guarantee that you will be contacted to undertake a project. Projects with physical labour, onsite work, or fabrication will require the artist to carry commercial general liability insurance, which must be demonstrated at the time of contracting. 

Delivering Submission Details

Submissions must be received no later than midnight, Pacific Time, August 30, 2021. 

There are two ways to submit:

  1. Submit your application and required documents online using the form provided below; or
  2. Drop off your application and required documents in-person to the Culture & Events Dropbox, located at the Bowen Complex, 500 Bowen Road. The Dropbox is located on the lower level of the building near the tennis courts (Pine Street Entrance). Hand-delivered applications MUST include one (1) hard copy and one (1) electronic version on a flash drive. The application must be enclosed and sealed in an envelope/package clearly marked: 
Your Name
Urban Design Roster
City of Nanaimo 

Culture and Events

Online Submission Form

 

Preferred method of contact

I hereby acknowledge that the information included with my application is complete, is true and correct to the best of my knowledge.

Submission Elements

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You may upload a single PDF of all listed elements, or individual PDF documents.

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When considering what to include in your portfolio, we suggest an overview of the creative styles, practices, and examples of previous works you have undertaken in a public realm, successful design projects, or other examples of your artistic work. Artists who are new to art in public spaces can contribute a portfolio with examples of artwork that demonstrate your abilities, along with a vision of how you plan to expand your practice into a public space. 

Please include:

  1. One page of writing about your artistic or design practice. Please include a brief summary of your approach to this opportunity. 

  2. A portfolio of your work. 

    You may structure your portfolio in a way that suits your projects. We suggest up to 25 images of relevant work and an accompanying image list, or a PDF up to 25 pages, with images and corresponding descriptions. Your portfolio may include examples of designs, images of installed work, links to videos or video documentation, sketches, and other manners of presentation that are part of your practice. Materials presented should be described so that those reviewing will know what they are looking at. Example: 

    01 - Artist name, Title of Work, media type, date
    brief description that offers relevant context about the visual materials, such as the context of presentation, whether it was part of a series, if there are collaborators, etc.
     
  3. A brief biography (250 words) 

  4. A resume / CV

Please note, the maximum file size for any individual file is 100 MB.

Image Files

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If uploading individual images, please provide images in .jpg format, and under 10 MB each.

Add another
  • up to 25 images (Jpeg files preferred)
  • up to 2 videos of 5 minutes length each (online links preferred)

Collection and use of your personal information
Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Protection of Privacy Act (FOIPPA), and is protected in accordance with FOIPPA. Questions about the collection of your personal information may be referred to the Legislative Services Department at (250) 755-4405, or via email at foi@nanaimo.ca.

Privacy Policy

Materials submitted for consideration to the Urban Design Roster Program will be treated as confidential. Ideas presented are understood to be the intellectual property of the applicant and the information contained therein will not be reproduced or adapted for any purpose, except to the extent necessary to communicate information to Staff and the committee for the purpose of evaluation and analysis. The City will not release this information to the public except required under the Province of BC’s Freedom of Information and Protection of Privacy Act.

Last updated: July 14, 2021

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Collection and use of your personal information
Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Protection of Privacy Act (FOIPPA), and is protected in accordance with FOIPPA. Questions about the collection of your personal information may be referred to the Legislative Services Department at (250) 755-4405, or via email at foi@nanaimo.ca.

Privacy Policy