Appearing as a Delegation
Delegation Information
(From Council Procedure Bylaw 2018 No. 7272)
To appear as a delegation before Council or a Committee you must submit a written request to the Legislative Services Department outlining the presentation topic.
Application to Appear as a Delegation at a City Council or Committee Meeting
(Download the PDF Delegation Application here)
Council Meetings are generally held the 1st and 3rd Monday of the month at 7:00 pm, in the Shaw Auditorium in the Vancouver Island Conference Centre located at 80 Commercial Street.
Please note: Check the key date calendar here for any changes to the regularly scheduled Council Meetings
PLEASE NOTE: Registered delegations are now permitted to attend meetings in person however, the option to join the meeting via Zoom is available if preferred.
Council Meetings:
Council agendas are typically published on the City of Nanaimo website on Wednesday before the meeting, where possible. Your delegation request must be received prior to 11:00 a.m. the Friday before the meeting.
Special Council Meetings held after a Public Hearing:
For Special Council Meetings held after a Public Hearing, your delegation request must be received prior to 11:00 a.m. the Wednesday before the meeting.
Finance and Audit Committee Meetings:
Finance and Audit Committee meetings are typically held the 3rd Wednesday of the month at 9:00 a.m. Delegation requests seeking funding or related to financial matters will be directed to the next available Finance and Audit Committee Meeting. To learn more about the Finance and Audit Committee click here.
Additional Committees and Task Forces:
For information regarding all other City Committees and Task Forces, please visit our Boards and Committees page.
All delegation requests will be processed using delegation request deadlines below:Please note: All speakers on any item will be given five minutes to speak. A maximum of four delegation will be permitted regarding items not listed on a Council agenda. Multiple delegations from the same organization or group, regarding the same topic, will be combined and have a five minute time limitation.
If you want to make an audio/visual presentation, please send the presentation to the Legislative Services Department by 11:00 am the Friday before the meeting. Presentations must be in PowerPoint format or jpg images where the order of the slides is clear. A remote control will be provided to you at the meeting for you to control your images. Please arrive 15 minutes before the meeting to check in with technical support staff.
Once at the meeting, let the Recording Secretary or Director of Legislative Services know you are in attendance. You will be called when it is time to make your presentation to Council.
If you have any questions concerning the above information, please contact the Legislative Services Department at 250-755-4405 or by email at legislative.servicesoffice@nanaimo.ca.
Disclaimer: Regular Council and Committee meetings that are open to the public are webcast using live-streaming video technology and recorded for video-on-demand access for subsequent viewing. By speaking at these meetings, you are consenting to disclosure of any personal information made evident through your speech or presentation materials. Personal information may include your image, name, address, and personal opinions. Individuals presenting to Council or Committees are requested to not disclose third-party information or it may be redacted.
If you have any questions, please contact the Legislative Services Department at 250-755-4405, or legislative.servicesoffice@nanaimo.ca
Last updated: June 20, 2024
Help us improve our website
Collection and use of your personal information
Information collected on this form is done so under the general authority of the Community Charter and
Freedom of Information and Protection of Privacy Act (FOIPPA), and is protected in accordance with FOIPPA. Questions about the collection of your personal information may be referred to the Legislative Services Department at 250-755-4405, or via email at foi@nanaimo.ca. Please also see our Privacy Policy.
-
Parks, Rec & Culture
- Recreation Facilities & Schedules
- Parks & Trails
- Activity Guide
- Events
- Register for a Program
- Drop-In Schedules
- Public Art
- Culture
- Poetry
-
City Services
- Garbage & Recycling
-
Home & Property
- Property Taxes
- User Rates
- Animals, Trees, & Gardens
- Change Your Address
- Damage/Injury Claims
- City Charges and Your Property Title
- Pre-Authorized Withdrawals - Terms & Conditions
- Pre-Authorized Withdrawals (PAWS)
- Water & Sewage
- Emergency Services
- Online Services
- Cemetery Services
- City Services Directory
-
Property & Development
-
Building Permits
- Online Building Permit Application
- Building Permit Revision
-
Application for a Residential Building Permit
- Access (driveway) Permit
- Accessory Building Permit
- Alteration Permit
- Building Envelope Repair
- Carriage House
- Demolition Permit
- Fence or Retaining Wall Permit
- Geotechnical Reports
- Locate Permit
- New Construction Permit
- Plumbing or Services Permit
- Secondary Suite Permit
- Special Inspection Permit
- Swimming Pool Permit
- Woodstove Installation Info
- Green Home Initiatives
-
Apply for a Commercial Building Permit
- Access (driveway) Permit
- Commercial Alteration Permit
- Building Envelope Repair Permit
- Demolition Permit
- Fence or Retaining Wall Permit
- Geotechnical Reports
- Leasehold Improvement
- Locate Permit
- New Commercial Construction Permit
- Occupant Load Permit
- Signs Permit
- Special Inspection Permit
- Sprinkler Requirements
- Fees and Bonding
- Commercial Plumbing Permit
- Bylaws for Building
- Forms and Guidelines
- Book a Building Inspection
- Report Illegal Construction
- Request Building Plans
- Building Permit Statistics
- Permit Fee Calculator
- Building News and Alerts
- Fast Track Building Permits
- Development Applications
- What's Building in my Neighbourhood
- Development Activity Map
- Community Planning
- NanaimoMap
- Rebates
- Engineering Survey
- Land Use Bylaws
- Soil Removal and Depositing
- Heritage Buildings
- Sustainability
-
Building Permits
- Transportation & Mobility
-
Your Government
- News & Events
-
City Council
- Advocacy
- Contact Mayor & Council
- Council Meetings
-
Boards & Committees
- Advisory Committee on Accessibility and Inclusiveness
- Board of Variance
- Design Advisory Panel
- Finance and Audit Committee
- Governance and Priorities Committee
- Mayor's Leaders' Table
- Nanaimo Performing Arts Guild
- Parcel Tax Roll Review Panel
- Special District 68 Sports Field and Recreation Committee
- Public Safety Committee
- Understanding Council Committee Structures
- Council Policies
- Mayor's Office
- Council Initiatives
- Proclamations
- Bastion Lighting Requests
- City Bylaws
- Alternative Approval Process
- Budget & Finance
- Records, Information & Privacy
- Elections
- Departments & Contacts
- Careers
- Maps & Data
- Projects
- Tourism Nanaimo
- Community Safety and Wellbeing
- Grants
- Awards
- Accessibility & Inclusion
-
Doing Business
- Economic Development
- Doing Business with the City
- Business Licences
- Filming in Nanaimo
- City Owned Property
- Encroachments onto City Property
- Liquor Licences
- Cannabis Retail
- Business Improvement Areas
- Procurement Services
- Get Involved
- About Nanaimo
- Green Initiatives