September 21, 2022 Special Council Summary

Rise and Report

Nelson Allen was appointed to the Board of Variance for a three-year term.
Section 6a

Committee Recommendations

  • The City’s existing best practices for Complete Streets will be updated to consider the findings of the Transit Stop Accessibility Working group
  • A process will be developed to retrofit existing transit stops in consultation with stakeholders
  • Staff will work with members of the Advisory Committee on Accessibility and Inclusiveness to determine and implement appropriate accessibility upgrades at existing transit stops

Section 7a

Administration & Finance

The replacement project for the exterior LED sign at the Vancouver Island Conference Centre has been cancelled.
Section 10a

$4,000 in funding from the Climate Action Reserve Fund will be used to support the continuation of the City’s home energy assessment rebates.
Section 10c

A $15,000 grant was awarded to the CatNap Society and a decision point will be added to the 2023-2027 Financial Plan to consider increasing the annual amount for the “Other Grant” funding stream. 

Section 10d

Council award a Permissive Tax Exemption for the 2023 taxation year to the Nanaimo Hungarian Cultural Society for the property that it owns at 4840 Hammond Bay Road.
Section 10e

The Quarterly Purchasing Report (Single and Sole Source Purchases in Excess of $250,000 and Instances of Non-Compliance Purchases), and financial results and Council expenses for the first six months of 2022 were presented to Council.

Sections 10f-h

Council received an update on Sustainable Procurement from the City’s Purchasing department.
Section 10i

An application will be submitted to the Union of British Columbia’s Asset Management Planning Grant program for a project to embed ecological accounting expertise within Vancouver Island University. Staff will provide overall grant management for the program, and a project will be added to the 2022-2026 Financial Plan for $30,000 in 2023, 2024 and 2025.

Section 10j

Applications will be submitted to the B.C. Active Transportation Infrastructure Grant Program for the cycling and sidewalk portion of the Albert and Fourth Complete Street Phase 2 project and the multi-use path portion of the Midtown Gateway project.
Section 10k

Council approved funding for the Buttertubs Sanitary Sewer Alignment Study, adding a project to 2022 for $150,000 to complete the work.

Section 10l

Council received an update on budget transfers in excess of $100,000 to cover increased construction costs for the Kenwill Drive Watermain Upgrades, Ninth Street Utility and Road Upgrades, and Laguna Way Watermain and PRV Upgrade.
Section 10m

Council gave three readings to the “Officer Designation and Delegation of Authority Bylaw, 2022 No. 7353” (a bylaw to provide for the appointment of Officers and the Delegation of Authority), which was revised to streamline municipal decision making on more routine responsibilities of Council. 

Council also gave three readings to the “Appeals Procedure Bylaw, 2022 No. 7354” (a bylaw to establish the procedure for hearing appeals), which will provide consistence process when matters that have been delegated to staff are to be reconsidered by Council
Section 10n

Nuisance Property

Council declared 52 Athletic Street as a nuisance property, authorizing Staff to record and charge for municipal services including police required to attend to nuisance activity.
Section 10b

Bylaw Updates

“Subdivision Control Amendment Bylaw 2022 No.3260.07” (To remove Schedules G and H) was adopted.
Section 11a

“Zoning Amendment Bylaw 2021 No. 4500.192” (To rezone 6004 Nelson Road from Single Dwelling Residential [R1] to Low Density Residential [R6]) was adopted.

Section 11b

“Building Bylaw Amendment Bylaw 2022 No. 7224.04” (a bylaw to update the reference to the Fees and Charges Bylaw) was adopted.
Section 11c

“Fees and Charges Bylaw 2022 No. 7336.03” (To include Development Services fees within the Fees and Charges Bylaw) was adopted.

Section 11d

“Development Approval Procedures and Notification Bylaw Amendment Bylaw 2022 No. 7356” (To update the reference to the Fees and Charges Bylaw) was adopted.
Section 11e

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