Grants
The City provides grant funding under a number of programs. Please note this is not an exhaustive list of grants available in the community and we encourage you to explore other available options.
Downtown Event Revitalization Funding
Audience
Organizations
Status
Active
Cut Off Date
2025-10-07 16:00
2026 City of Nanaimo Downtown Event Revitalization Grant intake is now OPEN - Online Submission Form
Deadline: October 7th, 2025
Grant applications must be received by 4:00pm PST on the day of deadline to be eligible for consideration in this funding stream.
The Downtown Event Revitalization Funding Program (Downtown Event Grant/ DERF) supports events and initiatives which attract residents and visitors to downtown, support vibrancy, stimulate business activity and align with other objectives of the City's Corporate Strategic Plan.
Funds can be used to assist with the costs of organizing and presenting public events and initiatives in downtown Nanaimo. The intention of the grant is to recognize the value that initiatives have in building vitality downtown and in enhancing Nanaimo's profile as a destination of choice. The grant serves as an incentive to event organizers to enhance, expand and improve their events. Applications are received once per year.
- View the 2026 Downtown Event Revitalization Grant Application & Guidelines (PDF)
- View the 2025 Summary of Grants Awarded (Operating, Project, and Downtown Event Revitalization Fund)
- View the Culture Awards FAQ page
Contact for more information:
Culture & Events
250-755-4483
culturegrants@nanaimo.ca
Should you experience challenges or barriers in this application process or require additional support, we encourage you to reach out BEFORE the application deadline to: cultureandevents@nanaimo.ca (250-755-4483).
Important Notes
- Mandatory Grant Preparation Meeting
- Applicant (or representative) must have attended a mandatory Zoom/ In-Person meeting prior to submitting an application.
- Organizations that do not have a representative attend a mandatory Grant Preparation meeting may be considered ineligible OR be subject to a minimum 10% reduction in available grant funding at the Grant Panel’s discretion.
- Please see Meeting Dates listed below.
- Late applications will not be reviewed.
- No Outstanding Final Reports
- Before applying for new funding, applicants who have received funding in previous years must submit a Final Report on your most recent project, 90 days after completion.
- If your previous project is not yet complete at the time of application, please submit an interim report. Failure to provide a Final Report will render new applications ineligible.
- For your convenience, please see links below for the Final Report Forms:
*If content of section exceeds space allocated in field, please provide supplemental pages to your report for legibility.
Grant Preparation Zoom/ In-Person Meeting Date Options
- Tues, Sept 23, 6 - 7pm | Project Grants | Click for Link - Sept 23 Project
- Wed, Sept 24, 6 - 7pm | Operating Grants | Click for Link - Sept 24 Operating
- Fri, Sept 26, 6 - 7pm | DERF | Click for Link - Sept 26 DERF
- Sat. Sept 27, 1- 11:30am | All Grants | Click for Link - Sept 27 ALL Grants
- Mon, Sept 29, 1 - 2:30pm | All Grants | In-person at Bowen Complex, 500 Bowen Rd.
- Wed, Oct 1, 7 - 7:30pm | All Grants | Click for Link - Oct 1 ALL Grants
Introduction
The City of Nanaimo recognizes the vital contribution of arts, culture and heritage activities to the City’s economic and social progress; the value of artistic and cultural expression; and enjoyment of life by its citizens. The work of the Culture & Events team is guided by the City of Nanaimo’s strategic planning document, City Plan - Nanaimo ReImagined. The City Plan outlines a commitment to investing in arts and culture for the purpose of strengthening the City’s economic base, improving the quality of life of residents, and enhancing community identity and pride. Further grounded within this integrated document are the City’s strategic goals to build respectful, collaborative relationships with the communities we serve.
Culture opens our minds to new perspectives. As convener, connector, facilitator, enabler and funder, the City of Nanaimo recognizes the crucial role of Nanaimo’s independent arts, culture and heritage event and festival producers to create impact and value for diverse publics. Events and festivals contribute to the economic, social, and cultural well-being of residents, drive tourism and attract investment. The City of Nanaimo is committed to providing opportunities for all Nanaimo residents and visitors to express creativity and enjoy leisure time through a wide range of programs, activities and special events.
How to Submit your Application
- Online (by 4:00 pm PST); Upload a PDF of the signed application and attachments for all sections using the online submission process.
- Hardcopy application at the Bowen Complex Dropbox (by 4:00 pm) located at 500 Bowen Road. The dropbox is accessible from outside, and is located on the lower level of the building near the tennis courts (Pine Street Entrance). Please make sure your package is clearly marked with the applicable grant name. A confirmation email will be sent to all applicants using the email address indicated in your application form to confirm that we have received your submission.
Purpose
This fund is intended to assist with the costs of staging, organizing and presenting public events in downtown Nanaimo. The intention of the grant is to recognize the value events and festivals provide in building vitality downtown, enhancing quality of life, and raising Nanaimo’s profile. The grant serves as an incentive to organizers to enhance, expand and improve their events and festivals, and prioritizes applications that demonstrate how events and festivals are responding to changing community needs and leveraging opportunities.
Strategic Priorities
- events and festivals that activate the downtown area;
- projects that generate community pride and raise the profile of Nanaimo;
- projects that support innovative collaborations and partnerships and
- events and festivals that attract tourists throughout the year into the shoulder season.
Program Objectives
- promote experiences for residents and visitors;
- have strong potential to attract out-of-town visitors and overnight stays;
- promote local businesses, arts, products, culture, history and attractions;
- are either a one-time special event, or a recurring event or festival that is presented on an annual or semi-annual basis and
- are accessible to the general public (with or without gated admission).
Eligibility Criteria
- be based in Nanaimo;
- be an incorporated non-profit society or community organization and in good standing (provincially or federally) as a non-profit society or community organization in good standing;
- active for at least a full year prior to application and
- individuals are also eligible to apply and will be reviewed on a case-by-case basis.
Ineligible Applicants
- City of Nanaimo departments
- Event organizers with outstanding balances owed to the City of Nanaimo
- Publicly funded or private educational institutions (public schools, universities, colleges, training organizations)
- Organizations or individuals located outside of the boundaries of the City of Nanaimo
- Previously funded individuals / organizations that have not submitted a final report
- Organizations that have not had a representative attend a mandatory Grant Preparation meeting
Eligible Festival & Event Activities
- fees for artists, entertainers, Elders, and other presenters;
- venue and equipment rental fees;
- materials and supplies;
- marketing and promotion
- administration
Ineligible Activities
- activities where participation is based on fundraising pledges;
- activities that are politically-partisan;
- activities that are focused on commercial activity (e.g. marketing campaigns, tradeshows), religion or health care;
- activities occurring outside of downtown Nanaimo (the City reserves the right to determine the boundaries of downtown for the purpose of this program);
- projects where the central focus is not hosting an event or a festival;
- projects which duplicate existing events or festivals;
- capital projects;
- recuperation of deficits;
- the distribution of bursaries or scholarships and
- events and festivals that have already received funding for the same activities through other sources at the City of Nanaimo
Assessment Criteria
- Quality of proposed event or festival
- The degree to which proposed activities are innovative or distinctive
- The degree to which the proposed project has community support
- Activities that reflect the strategic funding priorities and program objectives outlined in this grant
- Demonstrated capacity to plan, administer and deliver the proposed event
- Realistic proposed budgets with diverse sources of revenue
- Promote downtown, and its arts and culture assets, and its businesses and services, to create pride of place, vibrancy, and attract both residents of Nanaimo and tourists
- Contribute, as one-time special events, or annual festivals and events, to the overall scope of activities downtown by providing a unique offering
- Be accessible to the general public (with or without gated admission)
Adjudication Process
Appeal Process
Funding Acknowledgement
Terms & Conditions of Funding
- failure to meet the terms and conditions of the grant
- failure to comply with legal obligations
- failure to respect the commitment to provide a workplace free from harassment, discrimination and sexual misconduct
- unapproved changes to funded activities
- significant risk of insolvency or bankruptcy
Final Reports
Final reports must detail any substantial changes to your original proposal and must include an accounting of spent and unspent funds. Failure to provide a final report will result in the rejection of all new funding applications.
Grant Repayment
If for any reason you cannot use the grant at the expected time, decide not to carry out the plans described in your grant application or refuse the grant conditions, you must notify us immediately. If you are unable to complete your project or event any unspent funds must be returned to the City of Nanaimo. Unused grant funds will not be carried over to the next calendar year.
Payment
The City of Nanaimo will deliver awarded funds by direct deposit. To receive funds via electronic funds transfer (EFT), recipient must fill out and return the EFT form, along with VOID cheque or verified account information printout from banking institution.
Statement of Inclusivity
“Equity recognizes that each person has different circumstances and allocates resources and opportunities to support more positive outcomes for all regardless of age, ability, gender, sexual orientation, faith practice, ancestry, or background. By identifying inequities and targeting investment in prevention and intervention, the wellbeing and inclusion of the diversity of people that make up our entire community can be enhanced, creating a city that puts people first and supports a sense of belonging.”
Funding is provided with the expectation that recipients will:
Encourage diversity awareness and build a culture of compassion for people of all cultures, genders, orientations, ages and abilities (Policy C4.2.8).
Accessibility & Support
Should you experience challenges or barriers in this application process or require additional support, we encourage you to reach out to cultureandevents@nanaimo.ca (250-755- 4483) BEFORE the Grants application deadline. To best support you, we ask that requests for additional support be made at least 1 week before the application deadline. The City is committed to improving accessibility for all by identifying, removing, and preventing barriers.
Changes to Activities
City staff must approve any major changes to your funded activities before you carry them out.
Acknowledgement of the City of Nanaimo and Logo Use
Public acknowledgement of support is required for all grant recipients. Please ensure that all materials (including copies of reports, advertising, oral presentations and publicity relating to the project(s) or programming credit the support of the grant. Please ensure proper logo use when crediting the City of Nanaimo’s support. You can request logo files by contacting culturegrants@nanaimo.ca.
Permits, Fees, Applications
The approval of this grant does not indicate approval of associated required permits for public events. Processing special event permits can take several weeks. It is the responsibility of the applicant to ensure that all necessary permits have been obtained prior to commencing project and or event and ensure compliance with all required permits.
Confidentiality
Documents submitted by applicants become property of the City of Nanaimo. The City will make every effort to maintain the confidentiality of each application and the information contained therein except to the extent necessary to communicate information to Staff and the committee for the purpose of evaluation and analysis. The City will not release this information to the public except required under the Province of BC’s Freedom of Information and Protection of Privacy Act or other legal disclosure process.
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