April 19, 2021 Regular Council Summary

Presentations to Council

Vancouver Island University Memorandum of Understanding
Mayor and Council received and acknowledged the Memorandum of Understanding between the City of Nanaimo and Vancouver Island University.
Section 8 a

Tourism Sector Update
Council was provided with an update regarding the tourism sector and Tourism Nanaimo initiatives.
Section 8 b

Consent Items

Consent Items group discussion points that have been thoroughly discussed at a Committee level into a single area on the agenda labeled “Consent Items”. This procedure allows decision-makers to group consent items together under one heading and approve them in one action or to consider and vote on each item separately if discussion is needed (for more information, please see Section 14 of the City’s Procedural Bylaw).

Special Finance and Audit Committee Meeting 2021-APR-14

Records and Information Specialist position
Council added a Records and Information Specialist position to the 2021-2025 Financial Plan effective July 1, 2021 funded from general revenue. 

Development Service Recommendations – Staffing
Council added a Building Supervisor position and a Building Official position to the 2021-2025 Financial Plan effective July 1, 2021 funded from general revenue. 

Development Service Recommendations – Software
Council added $375,000 to 2021 of the 2021–2025 Financial Plan for online application system improvements funded from the Special Initiatives Reserve and $150,000 for annual operating costs effective 2022 funded from the general revenues. 

Development Service Recommendations – Implementation
Council added $25,000 to 2021 of the 2021–2025 Financial Plan to support implementation of the recommendations in the Building Permit Function Review funded from the Special Initiatives Reserve. 

South End Recreation Centre Feasibility Study
Council added $200,000 to 2021 in the 2021–2025 Financial Plan for a South End Recreation Centre Feasibility Study funded from the Special Initiatives Reserve.

Downtown Security
It was moved and seconded that Council defer the following motion to a future Regular Council Meeting subject to further discussions regarding temporary housing alternatives:

“That Council add $400,000 to 2021 in the 2021-2025 Financial Plan for expanded downtown security to the downtown area funded from the Special Initiatives Reserve.

That Council direct Staff to allocate $50,000 from the Special Initiatives Reserve to complete a comprehensive Public Safety Action Plan.”

The motion was defeated.

The vote was taken on the main motion as follows:

“That Council add $400,000 to 2021 in the 2021-2025 Financial Plan for expanded downtown security to the downtown area funded from the Special Initiatives Reserve.

That Council direct Staff to allocate $50,000 from the Special Initiatives Reserve to complete a comprehensive Public Safety Action Plan.”

The motion carried.

Haliburton Street Sidewalk
Council amended the funding source of the acceleration of the Haliburton Street Sidewalk project to 2021/2022 from the Special Initiatives Reserve to the Community Works Reserve Fund.

Health and Housing Task Force
Council will not reserve $400,000 in funding from the Special Initiatives Reserve for recommendations coming from the Health and Housing Task Force as a budget line item has been added to 2021 to 2025 of the 2021-2025 Financial Plan.

2020 Annual Financial Statements
Council accepted the 2020 Annual Financial Statements for the City of Nanaimo.

Property Tax Due Date
Council

• Kept the property tax due date at July 2, 2021
• Changed the first property tax penalty due to 1%
• Extended the second property tax penalty due date to September 10, 2021 and changed to 9%

Serauxmen Stadium Outfield Fencing Project Update
Council provided additional funding to the 2021 Serauxmen Stadium Outfield Fence Project as follows:

1. $175,000 for project contingency and possible soil removal and disposal, funded from the Asset Management Reserve
2. $153,000 for left and right foul line fencing, funded from the Asset Management Reserve

Asset Management Planning Program
Council directed staff to submit an application to the 2021 Asset Management Planning Program for the Sanitary Lift Station Condition Assessment Project, and provide overall grant management.

Local Government Development Approvals Program
Council directed staff to submit an application to the Local Government Development Approvals Program for the Development Approval Improvement project, and provide overall grant management.

Canada Healthy Communities Initiative - Second Intake
Council directed staff to submit an application to the Canada Healthy Communities Initiative for the Maffeo Sutton Playground Phase 2.

Vancouver Island Economic Alliance - 2021 Conference Sponsorship
Council sponsored the 2021 Vancouver Island Economic Alliance Summit as a platinum sponsor with a $10,000 financial contribution.
Section 10 a

Reports to Council

Transitional Emergency Housing - Cowichan Model
Council directed staff to develop a Request for Proposal for the management and operation of two temporary emergency shelter sites, provided by the city based on the Cowichan shelter Model, to shelter up to 24 people who are awaiting placement in BC Housing dwelling units, that a report be prepared for Council that identifies City properties available to accommodate the two emergency shelter sites on a temporary basis and that the initiative and associated costs be funded for one year from the Housing Legacy Reserve.
Section 12 a

Parks and Trails Parcel Tax Bylaws
The “Regional Parks and Trails Parcel Tax Bylaw 2021 No. 7324” (To provide authorization to collect a parcel tax) passed first, second and third readings.

The “Parcel Tax Roll Preparation Bylaw 2021 No. 7323” (To allow preparation of the Parcel Tax Roll related to the Regional District of Nanaimo Parcel Tax for Regional Parks and Trails) passed first, second and third readings.
Section 12 b

Mayor's Leaders' Table - Terms of Reference
Council approved the Mayor’s Leaders’ Table Terms of Reference.
Section 12 c

Municipal Security Issuing Resolution - Fire Station No. 1
Council approved borrowing eleven million one hundred and sixty thousand ($11,160,000) from the Municipal Finance Authority of British Columbia, as part of the 2021 fall Borrowing Session and as authorized through “Fire Station #1 Borrowing Bylaw 2018 No. 7257”.

Council directed staff to request that the Regional District of Nanaimo consent to the City of Nanaimo borrowing the eleven million one hundred and sixty thousand ($11,160,000) over a 20-year term and include the borrowing in a Security Issuing Bylaw.
Section 12 d

Circular Cities and Regions Initiative
Council endorsed a joint application with the Regional District of Nanaimo to join the Circular Cities and Regions Initiative’s Peer to Peer Network.
Section 12 e

Lease to RCMP - 575 Fitzwilliam Street
Council granted a new five-year lease at 575 Fitzwilliam Street to the federal members of the Royal Canadian Mounted Police.

Council authorized the Mayor and Corporate Officer to execute the lease agreement.
Section 12 f

Rezoning Application No. RA456 - 5915 Metral Drive
Council passed first and second readings of the “Zoning Amendment Bylaw 2021 No. 4500.184” (To rezone the 5915 Metral Drive from Single Dwelling Residential [R1] to Residential Corridor [COR1] to allow for a multi-family residential development).

Council directed staff to secure the community amenity contribution and sanitary sewer right-of-way should Council support the bylaw at third reading.
Section 12 g

Rezoning Application No. RA458 - 1621 Northfield Road
“Zoning Amendment Bylaw 2021 No. 4500.185” (To rezone 1621 Northfield Road from Single Dwelling Residential [R1] to Residential Corridor [COR1]) passed first and second readings.

Council directed staff to secure the road dedication, statutory right-of-way, and community contribution prior to the adoption of the bylaw, should Council support the bylaw at third reading.
Section 12 h

Development Variance Permit Application No. DVP412 - 5100 Hammond Bay Road
Council issued Development Variance Permit No. DVP412 at 5100 Hammond Bay Road with a variance to reduce the minimum lot frontage requirement as follows:

  • from 15m to 13.5m for proposed Lot B
  • from 15m to 12.06m for proposed Lot C
  • from 15m to 12.04m for proposed Lot D

Section 12 i

Appointment of Bylaw Enforcement Officer
Council appointed Walter Ernst as a Bylaw Enforcement Officer for the City of Nanaimo for the purposes of enforcing City of Nanaimo bylaws in accordance with the Community Charter and the Local Government Bylaw Notice Enforcement Act.
Section 12 j

Appointment of Bylaw Enforcement Officer
Council appoint Michael Leiding as a Bylaw Enforcement Officer for the City of Nanaimo for the purposes of enforcing City of Nanaimo bylaws in accordance with the Community Charter and Local Government Bylaw Notice Enforcement Act.
Section 12 k

Business Improvement Area Bylaw 2021 No. 7317
Council was provided the results of the petition against process on a Council initiative for Bylaw 7317.
Section 12 l

Bylaws

The following bylaw was adopted:

Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317
“Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317” (To establish a Business Improvement Area in the downtown Nanaimo area).
Section 13 a

Other Business

Councillor Armstrong Motion re: Support for Call for Public Inquiry: Stronger Sentencing for Prolific Offenders
Council is in support of the Mayor of Williams Lake and directed staff to send a letter to the Solicitor General, Attorney General, and the Premier of British Columbia requesting a public inquiry into the justice system in BC, to determine why so many prolific offenders with serious charges are constantly released back into communities with ineffective deterrents to reoffend and to call for action to protect communities.
Section 15 a

Councillor Maartman Motion re: Permanent Recreation Vehicle Accommodation
Council deferred the following motion to the April 26, 2021 Governance and Priorities Committee Meeting for further discussion:

“That Council direct Staff to prepare a report on the options available to support permanent recreation vehicle accommodation.”
Section 15 b


April 19, 2021 Regular Council Meeting – agenda, documents and video

Help us improve our website

Don't include private or financial information in this form.

Collection and use of your personal information
Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Protection of Privacy Act (FOIPPA), and is protected in accordance with FOIPPA.  Personal information will only be used by authorized staff to fulfill the purpose for which it was originally collected, or for a use consistent with that purpose. Questions about the collection of your personal information may be referred to the Legislative Services Department at (250) 755-4405, or via email at foi@nanaimo.ca.
Privacy Policy