December 14, 2020 Special Council Summary

Consent Items

Consent Items group discussion points into a single area on the agenda labeled “Consent Items.” This procedure allows decision-makers to group consent items together under one heading and approve them in one action or to consider and vote on each item separately if discussion is needed (for more information, please see Section 14 of the City’s Procedural Bylaw).

The following Consent Items were approved by Council:

Special Finance and Audit Committee Meeting 2020-NOV-30

Curbside Collection Post Implementation Review - 2021 Recommendations

  • A 0.5 full time equivalent Cart Administrator position
  • An additional non-collection day annually for training
  • An additional on-board computer

Section 5, a, 1

Residential Waste Collection Optimization Plan
The Ten-Zone Waste Collection Optimization Plan was endorsed for implementation in January 2021.
Section 5, a, 2

Special Finance and Audit Committee Meeting 2020-DEC-04

The following Business Cases will be added to the 2021–2025 Financial Plan:

Corporate Asset Management System (CAMS)
A Corporate Asset Management System will be funded by $2.15 million from the Community Works Fund and $660,900 from the Special Initiatives Reserve for implementation. Annual operating costs will be funded from General Revenue.
Section 5, b, 1

Buyer
A Buyer position effective July 1, 2021.
Section 5, b, 2

Police Services
A Digital Forensic Technician position and a Major Case File Specialist position effective January 1, 2021.
Section 5, b, 3

Annual Community Watercourse Restoration Grant
An Annual Community Watercourse Restoration Grant program will be funded from the Special Initiatives Reserve in 2021 and 2022.
Section 5, b, 4

Manager, Sustainability
A Manager of Sustainability effective July 1, 2021. An application will be sent to the BC Hydro Community Energy Manager Offer program to fund a portion of the position.
Section 5, b, 5

Municipal Enforcement Officers (MEOs) Change of Hours
The hours of Municipal Enforcement Officers will be increased from a 35 to a 40-hour workweek effective January 1, 2021.
Section 5, b, 6

Community Clean Team
The Community Clean Team pilot will be extended until December 31, 2021 and will be funded from the Special Initiatives Reserve.
Section 5, b, 7

Project Engineer
A Project Engineer position will be funded from the Special Initiatives Reserve in 2021 and 2022. 
Section 5, b, 8

Art Gallery Next Phase
$25,000 will be allocated in 2021 for the development of a feasibility report on the concept of an Arts Centre and Nanaimo Art Gallery Phase 3 facility project funded from the Strategic Infrastructure Reserve.
Section 5, b, 9

Start Date of New Positions Delayed
The following positions have been reinstated effective January 1, 2021 and will be funded from the Special Initiatives Reserve:

a. Manager, Facility Assets
b. Junior Financial Analyst
c. Assistant Accountant

Section 5, b, 10

Reinstate Projects
The following 2021 projects have been reinstated with funding to be allocated from the Special Initiatives Reserve:

Fire Services: Emergency Pre-Emption Devices $ 55,080
Integrated Survey Control Monuments $5,000
Drainage: Infrastructure Condition Assessment Program $100,000
ENGPW Contingency: Projects $50,000
ENGPW Contingency: Developer Cost Shares $50,000
ENGPW Contingency: Transportation Projects $50,000
Railway Crossing Repairs $34,000
PW Yard: Paving $25,680
Bowen Corridor Traffic Signal management Hardware Upgrade $250,000
Bowen Park Trail way Lighting $100,000
Civic Facilities: Condition Assessment Program $100,000
Bleacher Replacement Program – Portable $18,360
Park Amenities Condition Assessment Program $10,000
Park Amenities: Investigation/Pre-Design $10,000
Parks/Facility Accessibility $25,000
Total $883,120
Section 5, b, 11

Community Connect Pilot Extension
$147,000 from the Special Initiatives Reserve will be allocated to Community Connect for the continuation of an enhanced neighbourhood safety program between January 1, 2021 and June 30, 2021.
Section 5, b, 12

COVID Internal Order
$500,000 from the Special Initiatives Reserve will be allocated to a 2021 COVID Internal Order to cover continuing and potential new costs related to the pandemic.
Section 5, b, 13

Active Transportation
An additional $700,000 (for a total of $1 million) will be allocated in the 2021 Budget for pedestrian infrastructure and improvements to be funded from the Strategic Infrastructure Reserve.

The Albert Street Project (from Milton Street to Pine Street) will be added to the 2021 Budget with $300,000 funded from the Strategic Infrastructure Reserve and $1 million funded from the Special Initiative Reserve, for project delivery in 2021 - 2022.
Section 5, b, 14

Other Business
$400,000 from the Special Initiative Reserve and $100,000 from the Daytime Resource Centre will be allocated in the 2021 Budget for recommendations coming from the Health and Housing Task Force.
Section 5, b, 15

Special Finance and Audit Committee Meeting 2020-DEC-09

Follow up on 2021-2025 Draft Financial Plan Items
Emergency Medical Responder (EMR) Training will be funded from the Strategic Infrastructure Reserve for the years 2021 and 2022.

The $84,000 Parking Reserve shortfall will be funded from the Special Initiatives Reserve for the 2021 draft budget.

The projected property tax increase will be reduced by allocating up to $400,000 of additional funds from the Special Initiatives Reserve for the year 2021 to achieve a target 2% increase in General Property Tax and 1% in the General Asset Management Reserve.
Section 5, c, 1

Reports

Health and Housing Action Plan Update
The mandate of the Health and Housing Task Force has been extended until 2021-FEB-28 to allow time for Task Force members to engage their respective organizations on their role in implementing the Health and Housing Action Plan before returning to Council.

A final Health and Housing Action Plan will be brought to Council for endorsement along with recommendations regarding any additional investment by the City towards implementing the Health and Housing Action Plan.
Section 6, a, 1

REIMAGINE NANAIMO and the Doughnut Economics Framework
The City of Nanaimo adopted the Doughnut Economic Model as a cohesive vision for all City initiatives and planning processes. A city portrait for Nanaimo will be created to scale down the doughnut economics framework and will be blended with the REIMAGINE NANAIMO process.
Section 6, d, 1

Economic Development Strategy
The mandate of the Economic Development Task Force will be extended until 2021-FEB-28 to allow time for the Task Force members to engage their respective organizations on their role in implementing the Economic Development Strategy before returning to Council.

A final Economic Development Strategy will be brought to Council for endorsement along with recommendations regarding any additional investment by the City towards implementing the Economic Development Strategy.
Section 6, e, 1

Bylaws

Amendments to Rates and Charges for Municipal Solid Waste Collection
“Municipal Solid Waste Collection Amendment Bylaw 2020 No. 7128.12” (To update the bylaw to set rates for 2020) passed first, second and third readings.
Section 7, a

Bylaw Notice Enforcement Housekeeping Amendment Bylaw
“Bylaw Notice Enforcement Amendment Bylaw 2020 No. 7159.09” (housekeeping amendment to correct reference to section 6.9 within the Building Bylaw section of Schedule “A”) passed first, second and third readings.
Section 7, b

Additional Report

2021 Preliminary Non-Market Change (Growth) Revenue
The Provisional 2021-2025 Financial Plan Year 2021 tax increase is targeted at a 2% tax increase (plus 1% for Asset Management).

Non-Market Change (growth) revenue information will be incorporated into the Final 2021-2025 Financial Plan and retain the targeted 2% tax increase (plus 1% for Asset Management).

a. $380,000 will be added to the 2021-2025 Financial Plan for Health and Housing Initiatives. $100,000 will be allocated for the day time drop-in center to be reallocated to Health and Housing initiatives in the 2021-2025 Financial Plan.

b. The remaining growth revenue will replace additional funding from the Special Initiatives reserve that was used to reduce the property tax increase.
Section 7, c

Other Business

Update on Wesley Street
The statement from Dave LaBerge, Manager, Bylaw Services, regarding the Wesley Street encampment fire response was made public.
Section 9

December 14, 2020 Special Council Meeting – agenda, documents and video

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