Appearing as a Delegation
Delegations Policy
(As per COUNCIL PROCEDURE BYLAW 2007 NO. 7060 )
All delegations requesting permission to appear before Council or the Finance/Policy Committee of the Whole are required to submit a written request to the Legislative Services Department outlining the presentation topic.
Council Meetings are generally held the 2nd and 4th Monday of the month at 7:00 p.m., in theShaw Auditorium located at 80 Commercial Streetand are open to the public. Finance/Policy Committee of the Whole Meetings are generally held on alternate Mondays at 4:30 p.m. in the City Hall Board Room. Please refer to the Council Key Date Calendar for a schedule of meetings. Please note that the schedule is subject to change.
All delegation requests will be processed according to the following delegation request deadlines:
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IS THE ISSUE ON THE AGENDA? |
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YES |
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NO |
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If the request is received prior to 1 pm Wednesday |
If the request is received after 1 pm Wednesday and prior to 11 am Monday |
If the request is received after 11 am Monday, |
If the request is received prior to 1 pm Wednesday |
If the request if received after 1 pm Wednesday |
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the delegation will be given 10 minutes to speak at the beginning of the meeting. |
the delegation will be added as a late item and given 10 minutes to speak at the beginning of the meeting. |
subject to Council approval*, the delegation will be given 5 minutes to speak at the beginning of the meeting. |
the delegation will be given 10 minutes to speak at the end of the meeting. |
the delegation will be referred by Staff to a future meeting OR, subject to Council approval*, may be given 5 minutes to speak at the end of the meeting. |
* delegations who wish to appear before Council after the deadlines have passed must contact a member of Council to request that they bring forward a motion to allow them to speak.
NOTE: Multiple speakers (four or more) on a single issue or topic shall be given five minutes each to make their presentations as per Section 18.6 of "COUNCIL PROCEDURE BYLAW 2007 NO. 7060."
If you wish to make an audio/visual presentation, please ensure that the presentation is provided to the Legislative Services Department by 12noon on the Friday preceding a meeting. Presentations must be in PowerPoint format or jpg images with a clear indication of order of slides. A remote control will be provided to you at the meeting for you to control your images, and it is recommended you arrive at the meeting 15 minutes in advance to check in with technical support staff.
Once at the meeting, please advise the Manager of Legislative Services that you are in attendance. You will be called upon when it is time to make your presentation to Council.
If you have any questions concerning the above information, please contact the Legislative Services Department at 755-4405 or by email: legislativeservices.office@nanaimo.ca.
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