Community Engagement Task Force


This task force consisting of residents, City staff and members of Council was put together following a Council motion to create a public engagement pilot program to “further community engagement and public conversation” in a less formal setting than a Council or Committee of the Whole meeting. 

The purpose of the Community Engagement Task Force is to assist in the development of the format, schedule and launch of the program. 

The original Council motion reads as: 

It was moved and seconded that Council direct Staff to prepare a report pertaining to starting and hosting informal community engagement and public conversation sessions, which must meet all procedural requirements, with the intent to further community engagement and public conversation by the accommodation of a regularly scheduled, open topic, facilitated dialog in a setting distinct from Council’s formal business meetings with the following parameters: 

  • An ad hoc committee of Staff, Council and the public be struck to assist in the development of the format, schedule and launch of the initiative; 
  • First session to be held in January 2017;
  • Sessions will be held on a three month schedule; and, 
  • After four sessions a follow up review will take place with the intent to evaluate the success, participation and accomplishments of the engagements.


Throughout June and July 2017, a call went out to members of the public to join the task force with no requirements, other than an interest in public engagement. Through these efforts, the following residents form the committee:

  • Les Barclay
  • Robert Fuller
  • Ian Gartshore
  • Erin Hemmens
  • Bill Manners
  • Nancy Mitchell
  • Norm Smith
  • Peter Urquhart

The task force’s mission: 
Our mission is to work alongside fellow residents, City Council and staff to design, implement and refine a community engagement pilot program which provides a clear and accessible means for citizens to discuss their thoughts and ideas with the community and its leaders. 

Our goals and indicators of success are: 
• Residents feel that they have influence in identifying which topics are important to them; 
• Residents understand how to participate, and feel welcome and able to do so; and 
• Residents feel that their input is valued.


Once the task force formed, a total of five feedback sessions were held in July and August 2017 to gain input and ideas from residents on approaches and topics for the program. The sessions included opportunities for participants to provide feedback on number of information boards and a survey.
An online survey was also made available until August 31, 2017, for those unable to attend the session in person.

The feedback and results from the sessions and the survey will help the task force develop a program tailored to Nanaimo residents. The task force will then bring its recommendations on program structure, launch date and a schedule to Council. 

The data collected from the feedback sessions and online survey can be viewed by clicking on the Meeting Agendas & Minutes link below.



Ongoing work of the committee and program developments will be posted to this page as they arise. 

All sessions complete!
The task force will now prepare a report with their recommendations and present it to Council.

Pilot Program information page

Pilot Program Engagement Session #4 - Complete
The fourth and final session in the program took place on Wednesday, November 21, 2018 from 7:00 pm to 9:30 pm in the Beban Park Social Lounge located at 2300 Bowen Road.

Pilot Program Engagement Session #3 - Complete
The third session in the program took place on Saturday, July 28, 2018 from 11:00 am to 3:00 pm in the Oliver Woods Community Centre located at 6000 Oliver Road.

Pilot Program Engagement Session #2 - Complete
The second session in the program took place on Thursday, April 26 from 6:30 pm to 9:30 pm in the Beban Park Social Centre located at 2300 Bowen Road.

Pilot Program Engagement Session #1 - Complete
The first engagement session for the program took place on November 23 from 6:00 pm to 9:00 pm in the Vancouver Island Conference Centre located at 101 Gordon Street.

Pilot Program Past Sessions Archive


Key Date Calendar

2018 Community Engagement Task Force Key Date Calendar

Facebook Notes (Task Force online engagement)

Results from Public Feedback sessions and online survey [pdf]

Council Reports

September 12, 2016 Council Motion - Item 10 b [pdf]

June 12, 2017 Information Report - Community Town Hall Sessions [pdf]

Feedback Session Boards and handouts

Information Handout [pdf]

Welcome Board [pdf]

Council Motion Board [pdf]

Committee Mission Statement Board [pdf]

Potential Engagement Methods Board [pdf]

Existing Methods of Engagement Board [pdf]

Additional Ideas Board [pdf]

Pilot Program Engagement Sessions Boards and Handouts

Shared Principles [pdf]

Welcome Handout- Session 4 [pdf]

Welcome Board - Session 4 [pdf]

Welcome Handout - Session 3 [pdf]

Welcome Board - Session 3 [pdf]

Welcome Handout - Session 2 [pdf]

Welcome Board- Session 2 [pdf] 

Welcome Handout - Session 1 [pdf]

Welcome Board - Session 1 [pdf]

Additional Resources

Session 1 - November 23, 2017

Transcribed notes

VIDEO: Discussion summaries

Session 2 - April 26, 2018


Facilitator comments

Session 3 - July 28, 2018


Report and transcribed notes

Session 4 - November 21, 2018


Transcribed notes


Last updated: November 30, 2018

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