Community Engagement Committee


This ad hoc committee consisting of residents, City staff and members of Council was put together following a Council motion to create a public engagement pilot program to “further community engagement and public conversation” in a less formal setting than a Council or Committee of the Whole meeting. 

The purpose of the Community Engagement committee is to assist in the development of the format, schedule and launch of the program. 

The original Council motion reads as: 

It was moved and seconded that Council direct Staff to prepare a report pertaining to starting and hosting informal community engagement and public conversation sessions, which must meet all procedural requirements, with the intent to further community engagement and public conversation by the accommodation of a regularly scheduled, open topic, facilitated dialog in a setting distinct from Council’s formal business meetings with the following parameters: 

  • An ad hoc committee of Staff, Council and the public be struck to assist in the development of the format, schedule and launch of the initiative; 
  • Sessions will be held on a three month schedule; and, 
  • After four sessions a follow up review will take place with the intent to evaluate the success, participation and accomplishments of the engagements.


Throughout June and July 2017, a call went out to members of the public to join the committee with no requirements, other than an interest in public engagement. Through these efforts, the following residents form the committee:

  • Les Barclay
  • Robert Fuller
  • Ian Gartshore
  • Erin Hemmens
  • Emily Kozak
  • Bill Manners
  • Nancy Mitchell
  • Norm Smith
  • Peter Urquhart

The committee’s mission: 
Our goal is to work alongside fellow residents, City Council and staff¬ to design, implement and refine a community engagement pilot program which provides a clear and accessible means for citizens to discuss their thoughts and ideas with the community and its leaders. 
Indicators of success: 
• Residents feel that they have influence in identifying which topics are important to them; 
• Residents understand how to participate, and feel welcome and able to do so; and 
• Residents feel that their input is valued.


Once the committee formed, a total of five feedback sessions were held in July and August 2017 to gain input and ideas from residents on approaches and topics for the program. The sessions included opportunities for participants to provide feedback on number of information boards and a survey.
For those unable to make a session in person, an online survey consisting of virtually the same feedback request is available until 12:00 p.m. on August 31, 2017.

The feedback and results from the sessions and the survey will help the committee develop a program tailored to Nanaimo residents. The committee will then bring its recommendations on program structure, launch date and a schedule to Council. 


Ongoing work of the committee and program developments will be posted to this page as they arise. 


Agendas and Minutes
August 24, 2017 Meeting Agenda [pdf]

Council Reports
September 12, 2016 Council Motion - Item 10 b [pdf]

June 12, 2017 Information Report - Community Town Hall Sessions [pdf]

Feedback Session Boards and handouts
Information Handout [pdf]

Welcome Board [pdf]

Council Motion Board [pdf]

Committee Mission Statement Board [pdf]

Potential Engagement Methods Board [pdf]

Existing Methods of Engagement Board [pdf]

Additional Ideas Board [pdf]

Last updated: September 8, 2017

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