Finance and Audit Committee - September 16, 2020

The following recommendations will be sent to Council for approval:

Public Works Facility Upgrades
Public Works is deemed an essential service and emergency responder, it is critical to maintain operations after a major disaster. The majority of Public Works Yard buildings at 2020 Labieux Road have exceeded their expected useful life and no longer provide the utility, security or space needs of the organization

Recommendation to Council: Allocate $200,000 from the existing 2020-2024 Financial Plan to further develop an architectural concept and cost estimate for renewal of the Public Works facility.
Section 7 a 

Federation of Canadian Municipalities, Municipal Asset Management Program
The City is eligible to apply for a $50,000 grant for a Level of Service Study: Asphalt under the Federation of Canadian Municipalities, Municipal Asset Management Program. The project is currently budgeted in 2023 of the approved 2020 – 2024 Financial Plan for $150,000. If the grant application is successful, the project would be accelerated to 2021 in the 2021 – 2025 Financial Plan.

Recommendation to Council: Commit to conducting the Level of Service Study: Asphalt as detailed in the grant application to the Federation of Canadian Municipalities, Municipal Asset Management Program, and commits $100,000 for 2021 in the 2021 – 2025 Financial Plan toward the costs of this initiative if the grant is successful.
Section 7 b 

Consideration of New Permissive Tax Exemption Applications
Six new applications have been reviewed by the Finance and Audit Committee for a permissive tax exemption and meet the minimum criteria of being a not-for-profit organization that provides service to the community.

Recommendation to Council:

  1. Award a permissive tax exemption for the 2021 tax year to the Nanaimo Community Gardens Society for property that is being leased at 2300 Bowen Road (Beban Park);
  2. Award a permissive tax exemption for the 2021 tax year to the Island Crisis Care Society for property donated at 3413 Littleford Road;
  3. Award a permissive tax exemption for the 2021 tax year to the Society for Equity, Inclusion and Advocacy for space being leased at #403 – 489 Wallace Street;
  4. Award a permissive tax exemption for the 2021 tax year to the Nanaimo Brain Injury Society for space being leased at #101 – 235 Bastion Street;
  5. Award a permissive tax exemption for the 2021 tax year to the Vancouver Island Mental Health Society for property owned at 285 Rosehill Street; and,
  6. Award a permissive tax exemption for the 2021 tax year to the Nanaimo Unique Kids Organization for property purchased at 60 Needham Street.

Section 7 c

September 16, 2020 Finance and Audit Committee Meeting – agenda, documents and video

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