Special Finance and Audit Committee – December 4, 2020

Presentations

The following business cases were not included in the 2021-2025 Financial Plan and will be going to Council for final approval:

Corporate Asset Management System (CAMS)
Add a Corporate Asset Management System starting in 2021. Implementation to be funded by $2.15 million in funding from the Community Works Fund and $660,900 in funding from the Special Initiatives Reserve. Annual operating costs to be funded from General Revenue.
Section 4,2,a,i

Buyer
Add a Buyer position effective July 1, 2021.
Section 4,2,a,ii

Police Services
Add a Digital Forensic Technician position and a Major Case File Specialist position effective January 1, 2021.
Section 4,2,a,iii

Annual Community Watercourse Restoration Grant
Add an Annual Community Watercourse Restoration Grant program to be funded from the Special Initiatives Reserve in 2021 and 2022.
Section 4,2,a,v

Manager, Sustainability
Add a Manager, Sustainability, effective July 1, 2021 and apply to the BC Hydro Community Energy Manager Offer program to fund a portion of the position.
Section 4,2,a,vii

Municipal Enforcement Officers (MEOs) Change of Hours
Increase the hours of the Municipal Enforcement Officers from a 35 to a 40-hour workweek effective January 1, 2021.
Section 4,2,a,ix

Community Clean Team
Extend the Community Clean Team pilot to December 31, 2021, to be funded from the Special Initiatives Reserve.
Section 4,2,a,xi

Municipal Service Inspector
Add a Municipal Services Inspector position effective January 1, 2021 and an additional unit to the City Fleet funded from the Emission Reduction Reserve.
Section 4,2,a,xii

Project Engineer
Add the position of Project Engineer, to be funded from the Special Initiatives Reserve in 2021 and 2022.
Section 4,2,a,xiii

Art Gallery Next Phase
Allocate $25,000 in 2021 for the development of a feasibility report on the concept of an Arts Centre and Nanaimo Art Gallery Phase 3 facility project funded from the Strategic Infrastructure Reserve.
Section 4,2,b

Start Date of New Positions Delayed
Reinstate a January 1, 2021 start date for the following positions, to be funded from the Special Initiatives Reserve:

             a.             Manager, Facility Assets
             b.             Junior Financial Analyst
             c.             Assistant Accountant

Section 4,2,c

Reinstate Projects
Reinstate the following 2021 projects with funding to be allocated from the Special Initiatives Reserve:

Fire Services:  Emergency Pre-Emption Devices $ 55,080
Integrated Survey Control Monuments 5,000
Drainage:  Infrastructure Condition Assessment Program 100,000
ENGPW Contingency:  Projects 50,000
ENGPW Contingency:  Developer Cost Shares 50,000
ENGPW Contingency:  Transportation Projects 50,000
Railway Crossing Repairs 34,000
PW Yard:  Paving 25,680
Bowen Corridor Traffic Signal management Hardware Upgrade 250,000
Bowen Park Trail way Lighting 100,000
Civic Facilities:  Condition Assessment Program 100,000
Bleacher Replacement Program – Portable 18,360
Park Amenities Condition Assessment Program 10,000
Park Amenities:  Investigation/Pre-Design 10,000
Parks/Facility Accessibility 25,000
Total $ 883,120

Section 4,2,d

Community Connect Pilot Extension
Allocate $147,000 from the Special Initiatives Reserve to Community Connect to allow for the continuation of an enhanced neighbourhood safety program between January 1, 2021 and June 30, 2021.
Section 4,2,e

COVID Internal Order
Allocate $500,000 from the Special Initiatives Reserve to a 2021 COVID Internal Order to cover continuing and potential new costs related to the pandemic.
Section 4,2,i

Active Transportation
Allocate an additional $700,000 (for a total of $1 million) in the 2021 Budget for pedestrian infrastructure and improvements to be funded from the Strategic Infrastructure Reserve.
Section 4,2,k

Other Business

Reserve $400,000 from the Special Initiative Reserve and $100,000 from the Daytime Resource Centre, to be allocated in the 2021 Budget, for the recommendations coming from the Health and Housing Task Force.
Section 5

December 4, 2020 Special Finance and Audit Committee Meeting – agenda, documents and video

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