Special Finance and Audit Committee - April 14, 2021

Presentations

KPMG 2020 Financial Statement Audit
Liette Bates-Eamer and Sarah Burden, Chartered Professional Accountants, KPMG, gave a presentation to the committee via Zoom regarding the KPMG 2020 Financial Statement Audit.
Section 6 a

2021-2025 Financial Plan Update
The committee was presented with a 2021-2025 financial plan update.

The following recommendations will be going to Council for their consideration:

Records and Information Specialist position
Council add a Records and Information Specialist position to the 2021-2025 Financial Plan effective July 1, 2021 funded from general revenue. 

Development Service Recommendations – Staffing
Council add a Building Supervisor position and a Building Official position to the 2021-2025 Financial Plan effective July 1, 2021 funded from general revenue. 

Development Service Recommendations – Software
Council add $375,000 to 2021 of the 2021–2025 Financial Plan for online application system improvements funded from the Special Initiatives Reserve and $150,000 for annual operating costs effective 2022 funded from the general revenues. 

Development Service Recommendations – Implementation
Council add $25,000 to 2021 of the 2021 – 2025 Financial Plan to support implementation of the recommendations in the Building Permit Function Review funded from the Special Initiatives Reserve. 

South end Recreation Centre Feasibility Study
Council add $200,000 to 2021 in the 2021 – 2025 Financial Plan for a South End Recreation Centre Feasibility Study funded from the Special Initiatives Reserve.

Downtown Security
Council add $400,000 to 2021 in the 2021-2025 Financial Plan for expanded downtown security to the downtown area funded from the Special Initiatives Reserve.

Council direct Staff to allocate $50,000 from the Special Initiatives Reserve to complete a comprehensive Public Safety Action Plan.

Haliburton Street Sidewalk
Council amend the funding source of the acceleration of the Haliburton Street Sidewalk project to 2021/2022 from the Special Initiatives Reserve to the Community Works Reserve Fund.

Health and Housing Task Force
Council not reserve $400,000 in funding from the Special Initiatives Reserve for recommendations coming from the Health and Housing Task Force as a budget line item has been added to 2021 to 2025 of the 2021-2025 Financial Plan.

2020 Annual Financial Statements
Council accept the 2020 Annual Financial Statements for the City of Nanaimo.

Property Tax Due Date
Council:

• Keep the property tax due date at 2021-JUL-02
• Change the first property tax penalty due to 1% on 2021-JUL-02
• Extend the second property tax penalty due date to 2021-SEP-10 and change to 9%

Serauxmen Stadium Outfield Fencing Project Update
Council provide additional funding to the 2021 Serauxmen Stadium Outfield Fence Project as follows:

1. $175,000 for project contingency and possible soil removal and disposal, funded from the Asset Management Reserve; and,

2. $153,000 for left and right foul line fencing, funded from the Asset Management Reserve.

Asset Management Planning Program
Council direct Staff to submit an application to the 2021 Asset Management Planning Program for the Sanitary Lift Station Condition Assessment Project, and provide overall grant management.

Local Government Development Approvals Program
Council direct Staff to submit an application to the Local Government Development Approvals Program for the Development Approval Improvement project, and provide overall grant management.

Canada Healthy Communities Initiative - Second Intake
Council direct Staff to submit an application to the Canada Healthy Communities Initiative for the Maffeo Sutton Playground Phase 2.

Vancouver Island Economic Alliance - 2021 Conference Sponsorship
Council sponsor the 2021 Vancouver Island Economic Alliance Summit as a platinum sponsor with a $10,000 financial contribution.
Section 6 b

Reports

The following recommendations will be going to Council for their consideration:

2020 Annual Financial Statements
Council accept the 2020 Annual Financial Statements for the City of Nanaimo.
Section 7 a

Freezing Property Tax Revenues for Business Class Properties
The committee was provided with possible scenarios for freezing property taxes for Business Class 6 for one year as well as the related impacts.
Section 7 b 

Property Tax Due Date
Council:

  • Keep the property tax due date at 2021-JUL-02
  • Change the first property tax penalty due to 1% on 2021-JUL-02
  • Extend the second property tax penalty due date to 2021-SEP-10 and change to 9%

Section 7 c

Serauxmen Stadium Outfield Fencing Project Update
Council provide additional funding to the 2021 Serauxmen Stadium Outfield Fence Project as follows:

  • $175,000 for project contingency and possible soil removal and disposal, funded from the Asset Management Reserve
  • $153,000 for left and right foul line fencing, funded from the Asset Management Reserve.

Section 7 d

Asset Management Planning Program
Council direct staff to submit an application to the 2021 Asset Management Planning Program for the Sanitary Lift Station Condition Assessment Project, and provide overall grant management.
Section 7 e

Local Government Development Approvals Program
Council direct staff to submit an application to the Local Government Development Approvals Program for the Development Approval Improvement project, and provide overall grant management.
Section 7 f

Canada Healthy Communities Initiative - Second Intake
Council direct staff to submit an application to the Canada Healthy Communities Initiative for the Maffeo Sutton Playground Phase 2.
Section 7 g

Tire Stewardship BC Grant
The committee was advised that the City has submitted a grant application totaling $14,635 for the Harewood Centennial Park Accessible and Inclusive Playground Upgrade project.
Section 7 h

Vancouver Island Economic Alliance - 2021 Conference Sponsorship
Council sponsor the 2021 Vancouver Island Economic Alliance Summit as a platinum sponsor with a $10,000 financial contribution.
Section 7 i

April 14, 2021 Special Finance and Audit Committee Meeting – agenda, documents and video

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