Finance and Audit Committee - May 19, 2021

Presentations

2022-2026 Financial Plan Development
The committee received a presentation on the 2022-2026 Financial Plan development.
Section 5 a

Project Planning Overview
The committee was presented a project planning overview.

Please see the following committee recommendation outcomes. Motions that carried will be brought forward to Council for their consideration:

Increase Unallocated Pedestrian Funding
The committee recommended that Council direct staff to allocate $700,000 from the Community Works Fund to year 2022 of the 2021-2025 Financial Plan for pedestrian unallocated projects. 
The motion carried.

Connectivity Projects
The committee recommended that Council direct staff to include the Buttertubs Bridge project in the Draft 2022–2026 Financial Plan for Council consideration.
The motion carried.

Stadium District Development
The committee recommended that Council direct staff to include the stadium improvement projects in 2021 and 2022 of the 2021–2025 Financial Plan. 
The motion carried.

Rotary Bowl (Track & Field)
The committee recommended that Council direct staff to accelerate the Oval Track Replacement from 2024 to 2021 in the 2021–2025 Financial Plan. 
The motion was defeated.

Artificial Turf Field – Harewood Centennial
The committee recommended that Council direct staff to include the Artificial Turf Field project at Harewood Centennial Park in the Draft 2022–2026 Financial Plan for Council consideration if grant application is unsuccessful.
The motion was defeated.

Westwood Lake Park Amenities
The committee recommended that Council direct staff to include the Westwood Lake Park Amenities project in the Draft 2022–2026 Financial Plan for Council consideration. 
The motion carried.

Marie Davidson BMX Track Improvements
The committee recommended that Council direct staff to include the Marie Davidson BMX Track Improvements in the Draft 2022–2026 Financial Plan for Council consideration. 
The motion carried.

Maffeo Sutton Park Inclusive Playground
The committee recommended that Council direct staff to accelerate the Maffeo Sutton Park inclusive Playground Phase 2 project to 2022 in the Draft 2022–2026 Financial Plan for Council consideration. 
The motion carried.

Long Lake Paddling & Rowing Centre
The committee recommended that Council direct staff to include the Long Lake Paddling & Rowing Centre including park improvements and playground upgrades to the Draft 2022–2026 Financial Plan for Council consideration. 
The motion carried.

Section 5 b

Reports

The following recommendations will be going to Council for their consideration:

Heritage Home Grant Application - 347 Milton Street
The committee recommended that Council approve a $2,500 Heritage Home Grant to repair and repaint the exterior of the Ledingham Residence at 347 Milton Street.
Section 7 a

Nanaimo Search & Rescue Development of 195 Fourth Street - Phase 2
The committee recommended that Council approve moving the Phase 2 project budget of $1,367,100 from 2022 to 2021 in the 2021-2025 Financial Plan.
Section 7 b

Stadium District Development Plan and Potential Interim Improvements
The recommendation was voted on above in Section 5 b.
Section 7 c

Two Billion Tree Request for Information
The committee recommended that Council direct staff to submit the Growing Canada’s Forests: Future Respondent form to Natural Resource Canada in response to the Two Billion Tree Request for Information for the Millstone/Nanaimo Riparian Restoration Project.  
Section 7 d

Draft Amenity Improvement Concepts for Westwood Lake Park
The committee recommended that Council receive the draft ideas and improvement options at Westwood Lake Park for public review and direct staff to return with feedback and refined improvement concepts for Council’s consideration.
Late Item

2020 Statement of Financial Information
The committee recommended that Council approve the City of Nanaimo 2020 Statement of Financial Information for filing with the Ministry of Municipal Affairs and Housing.
Section 7 e

FortisBC Vehicle Incentive Program
The committee was advised that the City submitted an application and has been awarded a Natural Gas Vehicle Incentive totaling $13,600 from the FortisBC Vehicle Incentive Program.
Section 7 f

2020 Annual Parking Reserve Fund Report
The committee was presented with the 2020 Annual Parking Reserve Fund Report for information purposes.
Section 7 g

2020 Development Cost Charge Reserve Fund Report
The committee was presented with the 2020 Development Cost Charge Reserve Fund Report for information purposes.
Section 7 h

Quarterly Purchasing Report (Single and Sole Source, Purchases in Excess of $250,000 and Instances of Non-Compliance Purchases)
The committee was provided information in compliance with the City’s Procurement Policy (03-1200-01) regarding single and sole source purchases, awards in excess of $250,000 and policy non‑compliance for the quarter January 1, 2021 to March 31, 2021.
Section 7 i

One Time Bonus Gas Tax Funding
The committee was provided information relating to the gas tax funding for 2021.
Section 7 j

May 19, 2021 Finance and Audit Committee Meeting – agenda, documents and video

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