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please enter the project start and end dates

Is your society in good standing with the BC Registrar?

Is this a first-time event or festival?

Does your organization already receive (or have you applied) for other sources of City funding for these activities? If so, please specify the source of funds, the year requested, the amount, and whether the funds are confirmed.

Application Upload

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Attach a single PDF or a series of PDF files that address each application section as below.

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A1. Organization/Applicant Profile (1 page)

Provide a brief description of your organization or a description of your work as an individual organizer. If applicable, what is your mandate? Does your organization have paid staff or is it volunteer-run? Who are your board members and what are their roles? List events held in the last 5 Years.

A2. Description of Event or Festival (up to 3 pages)

Attach a description of the event or festival, the context in which the project will take place, the objectives of the project and how these objectives will be carried out. Where does your activity take place? Who is involved? List and describe event or festival and major participants in the project. 

A3. Activity Timeline (up to 2 pages)

Summarize your schedule of activities in a timeline format, (include research and planning).

A4. Community Impact

How does your initiative enhance and / or promote the vitality of downtown Nanaimo? How does it align with grant priorities?

A5. Anticipated Attendees

Who is your Target audience? Provide anticipated numbers and explain assumptions. (Refer to actual attendance numbers if event was held previously. For new activities, provide an estimate of attendance).

A6. Partnering & Sponsorship

Are you partnering with an existing community group / organization?  If yes, please identify the group / organization detailing the nature of their involvement including roles and responsibilities (attach letter(s) of commitment / support).

A7. Marketing & Promotion

How will your festival or event be publicized?  Include any marketing enhancements and any marketing that is being done to target out of town visitors (attach marketing plan if available).  Is the event or festival open to the public and promoted as such?  Is there an admission fee?  Include anticipated revenues in the budget.

A8. Funding Sources 

Use the Downtown Event Revitalization Fund Grant Budget Form (see bottom of this application package) to list all revenues and expenses of your project. Include this grant request. Note: your budget must balance. An excel version of this form is available online or by contacting us directly. www.nanaimo.ca/your-government/grants/downtown-event-revitalization-funding-program  


A9. Support Materials

This field is required

Attach support materials (video documentation, images with corresponding descriptions, news articles or press coverage, brochures / programs of one event in previous or current year, resumes, and publications.

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  • up to 10 images (Jpeg files preferred)
  • up to 5 sound clips, no more than 2 minutes in length (online links preferred)
  • up to 5 minutes of video (online links preferred)
  • up to 10 pages in writing samples, related publicity or marketing materials or participant biographies
Collection and use of your personal information

Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Protection of Privacy Act (FOIPPA), and is protected in accordance with FOIPPA. Questions about the collection of your personal information may be referred to the Legislative Services Department at (250) 755-4405, or via email at foi@nanaimo.ca. Please also see our Privacy Policy.

I hereby acknowledge that the information included with my application is complete, is true and correct to the best of my knowledge. Where required, I have been authorized by the Board of Directors to make this declaration and to submit this acknowledgement on behalf of the above-named organization.

Last updated: August 11, 2021

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Collection and use of your personal information

Information collected on this form is done so under the general authority of the Community Charter and Freedom of Information and Protection of Privacy Act (FOIPPA), and is protected in accordance with FOIPPA. Questions about the collection of your personal information may be referred to the Legislative Services Department at (250) 755-4405, or via email at foi@nanaimo.ca. Please also see our Privacy Policy.