2025 Culture Project Grant Submission Form

A1. Applicant Profile (1 page)

Provide a brief description of your organization. What is your mandate? How does your mandate align with section C.4 - An Empowered Nanaimo of the Nanaimo City Plan?  Does your organization have paid staff or is it volunteer-run? Who are your board members and what are their roles?

A2. Description of Project (up to 3 pages)

Attach a description of the project, the context in which the project will take place, the objectives of the project and how these objectives will be carried out. Where does your activity take place? Who is involved? List and describe all artists, artworks or other major participants in the project.

A3. Activity Plan / Timeline (up to 2 pages)

Summarize your schedule of activities in a timeline format, (include research and planning).

A4. Community Impact

Describe the intended impact of the project on the communities served and describe your target audiences. Provide details about how you will promote your project. Provide information on projected attendance, and the economic impact of the project. Where relevant, refer to actual attendance numbers if event was held previously. For new activities, provide an estimate of attendance.

A5. BC Society Annual Report

Attach a copy of the organization’s current BC Society Act Annual Report

A6. Financial Information 

Use the Culture Project Grant Budget Form to list all revenues and expenses of your project. Include this in your grant request. Note: your budget must balance. An excel version of this form is available online 2025-Culture-Project-Budget-form (or by contacting us directly).

• up to 10 images (Jpeg files preferred)
• up to 5 sound clips, no more than 2 minutes in length (online links preferred)
• up to 5 minutes of video (online links preferred)
• up to 10 pages in writing samples, related publicity or marketing materials or participant biographies
  

Have you submitted a Final Report?

Applicants who have received funding in previous years must submit a Final Report on your most recent project, 90 days after the project end date. If your previous project is not yet complete at the time of application, please submit an interim report along with your application.  Failure to provide a Report will render new applications ineligible. 

A Culture Project Final Report Form template and Budget Form can be found online (or by contacting us directly).

Grant Preparation Zoom/ In-Person Attendance

Signature & Declaration

I hereby acknowledge that the information included with my application is complete, true and correct to the best of my knowledge, and that I have been authorized by the Board of Directors (if representing an organization or society) to make this declaration and to submit this application on behalf of the above-named organization.  

By signing this document I formally agree that my organization will accept the terms and conditions of this Grant as outlined in the guidelines. I acknowledge that the awarding of a grant is at the sole and absolute discretion of the City of Nanaimo. The City of Nanaimo retains the right to rescind or reduce any grant previously awarded if terms and conditions of funding are not met.

I hereby declare that if our organization is successful in obtaining a City of Nanaimo Culture Project Grant, that we give the City of Nanaimo (or a third party appointed by the City) the right to review the project / program for which the grant was obtained to ascertain whether grant monies received were used for the stated purpose(s) set out in this application.